Administrative Manager

The Administrative manager is responsible for building, organizing, and managing end-to-end administrative and procurement operations of the Company. The role ensures that administration and procurement governance systems operate effectively, support business operations, develop team capabilities, and foster a professional corporate culture aligned with the Company’s long-term strategy

Duties:

1. Administration & Procurement Strategy and Planning

• Develop and implement the administration and procurement strategy in alignment with the Company’s business objectives and overall corporate strategy.

• Establish mid-term and long-term plans for administration and procurement, including workforce planning, organizational structure, and succession planning.

• Act as a strategic advisor to the Board of Management and Executive Leadership on administration- and procurement-related matters.

• Develop, implement, and oversee standards, policies, procedures, regulations, and guidelines related to administration and procurement.

2. Administration Operations Management

• Lead and manage all administrative, logistics, clerical, documentation, records management, and official correspondence activities of the Company.

• Organize and deploy the Company Information Handbook and Delegation of Authority (DOA) Handbook.

• Oversee ordering, contracting, and payment processes for administrative goods and services.

• Ensure administrative services are delivered on time and support daily business operations effectively.

• Monitor and enforce compliance with internal policies, procedures, and regulations.

• Manage and control the Administration budget, ensuring cost efficiency and transparency.

• Build and maintain a productive, collaborative, and performance-driven team culture within the Administration Department.

3. Procurement Management

• Plan, organize, implement, and control all procurement activities for the Company.

• Ensure procurement processes are transparent, cost-effective, compliant, and aligned with operational requirements.

• Manage vendor selection, negotiation, performance evaluation, and relationship management.

4. Legal Governance, Risk Management & Compliance

• Ensure all administration and procurement policies, processes, and practices fully comply with applicable laws and regulations.

• Identify, assess, and manage risks related to administration, procurement, and administrative workforce.

• Prepare contingency plans and crisis-response solutions related to administration and procurement functions, when required.

5. Reporting & Continuous Improvement

• Prepare and submit periodic and ad-hoc reports to the Director of Support Functions and the Executive Management on administration and procurement performance, issues, and risks.

• Proactively propose improvements to policies, processes, and systems to enhance operational efficiency, governance quality, and organizational competitiveness.

JOB REQUIREMENTS

• Bachelor’s degree or higher in a relevant field such as Finance & Accounting, Business Administration, Management, Law or related disciplines.

2. Experience

• Minimum of 7 years of professional experience, including at least 3 years in a mid-level or senior management role in a related function.

• Strong and in-depth knowledge of administration and procurement operations. Proven experience in:

• Planning, organizing, and controlling work activities

• People management, including task assignment, supervision, performance evaluation, and team development

• Cross-functional collaboration with internal stakeholders and senior management

• Developing policies, procedures, and operational plans aligned with organizational strategy

3. Professional & Leadership Skills

• Strong systems thinking, analytical, and problem-solving skills

• Excellent communication and presentation skills

• Effective time management and organizational skills

• Sound decision-making ability with accountability for outcomes

• Leadership capability with a focus on talent development and team performance

• Ability to plan, monitor, and evaluate execution effectively

• Strong resilience and ability to perform under pressure

4. Personal Attributes

• Strategic mindset with strong results orientation

• High adaptability in a dynamic and fast-changing environment

• Strong professional ethics and commitment to confidentiality