Manager - Personal Assistant to CEO

Manager – Personal Assistant to CEO provides comprehensive administrative, communication, and strategic support to the CEO of AIFC Authority. This role serves as a central coordination point between internal teams, external stakeholders, and the CEO’s office, ensuring smooth operations, timely information flow, and efficient execution of executive tasks. The position requires strong organizational skills, professionalism, and the ability to work in a fast‑paced, high‑responsibility environment. This is a maternity cover position.

Responsibilities:

• Provide comprehensive administrative and communication support to the CEO, ensuring smooth daily operations of the CEO’s office.
• Serve as a key coordination point between internal teams, external stakeholders, and the CEO, ensuring timely and accurate information flow.
• Manage the CEO’s schedule, organize meetings, handle correspondence, and maintain efficient administrative workflows.
• Support the CEO in the preparation of materials, including presentations, briefing notes, and internal documents.
• Assist in coordinating interactions with governmental bodies, partners, and stakeholders.
• Ensure that all documentation and communication comply with internal standards and confidentiality requirements.
• Arrange travel, accommodation, and logistical support as needed.
• Maintain filing systems, databases, and records for effective office operation.
• Provide day‑to‑day operational support to the CEO, ensuring continuity of executive functions during the maternity cover period.
• Perform other duties assigned by the CEO or department leadership, as required to support the office’s operations.

Requirements:

• Bachelor’s degree in Economics, Finance, International Relations, Management, or a related field. Master’s degree preferred.

• 1–3 years of experience in administrative support, executive assistance, office management, or related fields such as property, sales, or finance.

• Proficiency in Kazakh, Russian, and English (both written and spoken).

• Strong command of Microsoft Office (Word, Excel, PowerPoint), including the ability to prepare well‑structured presentations and documents. Familiarity with calendar management, document handling, and digital filing systems.

• Excellent time‑management and organizational skills, with the ability to prioritize in a fast‑paced environment.

• Strong communication and interpersonal skills, with a professional and service‑oriented approach.

• High attention to detail, accuracy, and ability to maintain strict confidentiality.

• Reliability, responsibility, and the ability to adapt quickly to changing tasks and priorities.

• Ability to ensure seamless continuity of executive support during the maternity cover period, quickly integrating into ongoing workflows and responsibilities.