Admin Manager

Office Manager / Executive Assistant to the President

Employment: Official employment through an HR provider

We are looking for an Office Manager / Executive Assistant to the President who will be responsible for the smooth administrative operation of the office, provide executive support to the President, and assist the HR Department with administrative and organizational matters.

Key Responsibilities

Office Administration:

• Provide full administrative support for the day-to-day operation of the office;

• Organize and coordinate office processes and ensure the availability of necessary supplies and services;

• Liaise with contractors, suppliers, and service providers;

• Organize meetings, business events, and internal activities;

• Coordinate administrative documentation and office-related matters;

• Monitor office facilities and resolve day-to-day operational issues.

Executive Support to the President:

• Manage and coordinate the President’s calendar, meetings, and business appointments;

• Coordinate communication with internal and external stakeholders;

• Prepare relevant materials and information for meetings;

• Arrange business trips, including flights, accommodation, and transfers when required;

• Handle various administrative and organizational assignments.

HR Support:

• Provide administrative support to the HR Department;

• Assist with the organization of internal HR events and processes;

• Coordinate communication with employees on administrative matters;

• Support employee onboarding and preparation of relevant documentation;

• Provide assistance with other HR-related administrative tasks as required.

Requirements

• Previous experience as an Office Manager, Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role;

• Experience in an international company is an advantage;

• Advanced Kazakh and English;

• Excellent verbal and written communication skills;

• Strong organizational and interpersonal skills;

• Ability to manage multiple priorities and work effectively in a fast-paced environment;

• High level of responsibility, attention to detail, and discretion;

• Proficiency in MS Office / Google Workspace.

We Offer

• Office-based position in Almaty;

• Full-time, 5/2 schedule;

• Official employment through an HR provider;

• International corporate environment;

• Direct interaction with senior management and the HR Department.