Executive Assistant/Office Manager

Executive Assistant / Office Manager

Location: Almaty, KZ
Employment Type: Full-time (5x2)
Language Requirement: English – Upper Intermediate or above (daily interaction with foreign executives)

About the Role

We are looking for a highly organized and proactive Executive Assistant / Office Manager to support our Senior Leadership Team and ensure smooth daily operations of the office. The ideal candidate has strong communication skills in English, excellent attention to detail, and previous experience in administrative support and travel management.

Key Responsibilities

Executive Support

• Manage executives’ calendars: scheduling, coordinating, and monitoring meetings and calls.

• Prepare meeting minutes, follow-up action items, and ensure timely execution.

• Handle post-trip expense and travel reports for executives.

Travel Management

• Organize business trips from end to end: purchase/modify/refund flight tickets, book hotels and transfers.

• Prepare detailed travel itineraries and meeting schedules.

• Coordinate with external vendors and travel agencies when needed.

Office Administration

• Oversee daily office operations to ensure a well-functioning and comfortable working environment.

• Order office supplies, stationery, and groceries on a regular schedule.

• Assist with identifying and negotiating with suppliers for administrative needs.

• Support various internal administrative processes and ad-hoc tasks as required.

Qualifications

• English level: Upper Intermediate or higher (ability to communicate with foreign executives daily).

• High education Diploma

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.

• Strong organizational and multitasking skills, with high attention to detail.

• Ability to work independently, prioritize tasks, and meet deadlines.

• Proficiency with MS Office; familiarity with travel management tools is a plus.

We Offer

• Dynamic and supportive work environment.

• Opportunities for professional development.

• Competitive compensation package.

• Office goodies: tea, coffee, snacks.