HR&GA Specialist

Job responsibilities:

​​​​​​ HR functions​​​​​​​

• Maintain and update employee records, documentation, and HR databases.
• Support onboarding/offboarding processes, including document preparation and orientation scheduling.
• Assist in organizing HR-related files, contracts, and personnel documentation.
• Handle day‑to‑day HR administrative tasks such as business trip orders, leave tracking, data entry, and staff inquiries.
• Prepare HR reports and support compliance with internal policies and labor regulations.
• Help coordinate training sessions, meetings, and HR events.
• Collaborate with the HR team to ensure smooth and efficient HR operations.

​​​​​​​Business Travels Management

• Approve and prepare travel orders.
• Sign and upload travel orders to SAP.
• Prepare and manage requests for hotels and flights.
• Search and book options within budget limits.
• Handle check-ins, registrations, and vouchers

Expense Management in Concur

• Collect and upload receipts to Concur (an expense management system).
• Prepare receipt descriptions and justifications.
• Upload for confirmation and closure.

Supplier Management

• Manage contracts with suppliers (related to GA).
• Coordinate approvals and signatures.
• Create vendor profiles.

Customs Clearance for GA-Related Products

• Collect and prepare necessary documents.
• Negotiate with brokers and manage parcels.

Processing Payment to GA-Related Suppliers

• Manage (confirm, receive, check, sign) documents for payment.
• Process payments in SAP system.
• Month-end closure in coop. with FA department

Other General Affairs (GA) Tasks

• Perform a variety of tasks related to general affairs to support daily operations.
• Assist in organizing company events.
• Actively communicate with suppliers regarding office maintenance tasks.
• Handle administrative duties and provide support to different departments as needed.
• Facilitate communication and coordination between departments.

Responsibilities of the Authorized Person for Personal Data Protection

• Ensure compliance with the legislation of the Republic of Kazakhstan on personal data protection, including the Law "On Personal Data and Their Protection".
• Monitor and control the proper collection, processing, storage, and destruction of personal data within the organization.
• Ensure the confidentiality and security of personal data, prevent unauthorized access, disclosure, or use.
• Authorize or deny access to personal data within the organization, based on established internal procedures and legal grounds.
• Promptly report any breaches or risks related to personal data security to senior management and initiate appropriate response measures.
• Organize and conduct training, briefings, and consultations for employees regarding the protection and proper handling of personal data.
• Develop and update internal policies, procedures, and documentation related to personal data processing and protection.
• Ensure timely anonymization or destruction of personal data after the retention period or when no longer needed.
• Control compliance with internal regulations related to personal data and conduct internal audits when required.
• Cooperate with authorized state bodies during inspections or investigations related to personal data protection.

Education:

• Higher education, post-secondary (secondary specialized, secondary vocational) education in the relevant specialty

Work experience:

• At least 2 years of relevant experience

Additional Skills:

• Proficiency in SAP and Concur systems.
• Competent skills in MS Office (Word,Excel,PPT).
• Minimum intermediate level of English.
• Korean will be an advantage.