Administrative Specialist (to General Director)

Post: Administrative Specialist

Responsible to: General Director

Haileybury Almaty prioritises the safety and wellbeing of our community and expects all staff to share the same commitment. Our Child Protection & Safeguarding policy outlines the measures we have in place to ensure the safety of all students. As part of our safer recruitment process, online searches, extensive checks and references will be conducted.

Haileybury Almaty is an equal opportunity employer and as such treats all job applicants and staff with equal respect free from unjustifiable discrimination

RESPONSIBILITIES:

Administrative Duties:

• Book and coordinate all aspects of official school flights for staff, governors, and visitors as required.
• Arrange Schedule for Governors and visitors.
• Coordinate the General Director’s work schedule, correspondence, translations, organize meetings and visits.
• Organize catering for school events as requested.
• Coordinate all work related to post couriers.
• Effectively manage and coordinate all aspects of incoming telephone enquires and correspondents in the absence of the personal assistant to Headmaster.
• To arrange transport for visitors, new staff on induction time, Guests, Governors.
• Coordinate Chair of Governors work schedule.
• To arrange transport for visitors, new staff on induction time, Guests, Governors.
• Organizing and coordinating corporate cellular communications for school employees.
• Organizing admin staff lunches during school holidays.
• Arrangement & coordination of the car or taxi for staff, governors and visitors as required.

Standards and Quality Assurance:

• Support the aims and ethos of the school.
• Be proactive in professional matters.
• Be aware of child protection and safety procedures.

Other Professional Requirements:

• Establish effective working relationships with professional colleagues.
• Be well organised, proactive and manage time effectively.
• Build and maintain co-operative relationships with parents and communicate with them on pupils’ reading progress, drawing attention to special skills and talents, as well as difficulties.
• Requirements:
• Higher Degree
• Relevant Experience as the personal assistant to GD/CEO is requirred.

• Fluent English, Kazakh and Russian

• Closing date for application is June 12,2026 9:00 a.m. Almaty time (please indicate your salary expectations in KZT, net).