HR specialist

Novartis Kazakhstan announces recruitment for the position of HR Specialist.

Temporary outsourcing contract.

Your responsibilities include, but not limited to:

• Managing the full cycle of HR administration for employees in the 5 markets;
• Maintaining employee personal files and an electronic database/archive;
• Processing records and documentation on employee timesheets, hiring, and termination in accordance with legal requirements;
• Preparing, developing, and amending job descriptions, and ensuring their timely signing with employees;

• Preparing and timely updating of HR policies and procedures;
• Coordinating the agency in the printing and archiving of all HR documents;
• Preparing all necessary reports and statistics;
• Administering health insurance;
• Administering occupational health and safety;
• Payroll administration;
• Coordinating the monthly closing process, including preparation of accruals, submission of NFCM controls;
• Preparing and submitting monthly and quarterly reports to government bodies;
• Recruitment: implementing the recruitment process in accordance with internal needs for specialist and managerial positions, as well as organizing the hiring and onboarding process for new employees;
• Training: Participation in training needs analysis, organization and administration of the training process, and processing of related documentation;
• C&B administration — consolidation and data entry;
• Employee events — be part of event team;
• Administration of the internal HR system (Workday);
• Review of payment documents from HR service providers;
• Monitoring payments to service providers;
• Preparation, translation, and sending of internal communications;
• Amendments and approval of internal policies and procedures;
• Communication with local agencies on HR and payroll matters in the 5 markets;
• Review and approval of contracts with HR service providers;
• Coordination of new HR supplier onboarding;
• Creation of POs (purchase orders) for HR requests;
• Preparing and submitting visa documents for employees;
• Submitting arrival notifications for non-resident employees;
• Administering groups for corporate mailing lists (adding new employees, removing resigned employees);
• Administering training sessions and workshops;
• Carrying out other assignments as assigned by company management.

Requirements:

• University degree
• Spoken and written English (Intermediate and higher)
• 1-2 years of experience in HR Administration / labor relations
• Advanced knowledge of Labor Code
• Experience in Recruitment, C&B, T&D preferably within international companies (would be a great advantage)
• Proficient in MS Office, MS Excel - intermediate level
• Client-orientation, accuracy, attentiveness to details, results-orientation, high level of integrity and compliance.

Compensation & benefits package from outsourced company:

Competitive salary, medical insurance , meal allowance, mobile connection phone limit.

Hybrid working.

Why Novartis?

We help few millions of patients each year. And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives.

We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environment. Where you’re given opportunities to explore the power of digital and data. Where you’re empowered to risk failure by taking smart risks. And where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges.

We are Novartis. Join us and help us reimagine medicine.