Executive Assistant with HR & Admin Functions (E-Commerce, Jewelry Brand, Italy-Remote)

Executive Assistant with HR & Admin Functions (E-Commerce, Jewelry Brand, Italy-Remote)

Format: Remote / Full‑time

Salary Range: €1,500–2,500 (net, depending on location & experience)

Start: ASAP

Growing E-commerce boutique jewelry brand (EU/UK/USA markets) is looking for a reliable, structured Executive Assistant who can also take on basic HR and administrative responsibilities as we continue to grow.

This is a new role: admin and HR tasks will be handled by this our new team-member. We need someone mature, organized, and proactive who enjoys working in a small business environment and can bring order, structure, and clarity.

Key Responsibilities

Executive Assistant:

• Daily support to founders: coordination, follow‑ups, task tracking

• Calendar management, scheduling, preparation of materials

• Maintaining structured written communication (email, Telegram, Notion)

• Organizing information flow between founders and the team

Admin & Operations:

• Documenting and improving internal processes (SOPs, checklists, workflows)

• Coordinating tasks across a small team (in‑house + freelancers)

• Vendor coordination (designers, freelancers, service providers)

• Light operational support across departments

HR (Light Volume):

• Hiring 2–5 people over the next 3–6 months (mix of in‑house + freelancers) like graphic designers, 3D modelling, SEO, CJ Analyst, SMM roles

• Posting vacancies, screening candidates, scheduling interviews, coordinating with recruitment agencies

• Supporting onboarding and role setup

• Helping describe operational processes for each employee

• Assisting with basic HR documentation and reporting

Requirements

• 3+ years in administrative, coordination, or HR roles

• Experience in small business or fast‑growing environments

• Ability to structure chaos, organize processes, and keep things moving

• Strong written communication (async‑first: Notion, email, Telegram)

• Russian — fluent; English — B2+

• Comfortable multitasking and switching between different types of tasks

• Fast learner, able to research and understand new topics quickly

• Experience with hiring (even small volume) is a strong plus

• Notion + Google Workspace proficiency

Who Will Succeed in This Role

• You enjoy being the “right hand” to founders

• You like small teams and broad responsibilities

• You are structured, reliable, and proactive

• You prefer written communication and clear processes

• You want to grow with the company as it scales

What We Offer

• Stable long‑term role in a growing international brand

• Remote format or office based in Valencia, Italy

• Direct work with founders and real influence on how the company operates

• Opportunity to shape processes from scratch

• Friendly, modern culture