Personal Assistant

Material Handling RUS (MHRUS) is a solution provider for companies who are using Logistic tools to manage their business. You could think of Companies who are in Retail, logistic and production.

MHRUS is an Official dealer of Material Handling Equipment for the Brands Noblelift and SANY.

Due to personal involvement of the owner’s of the Company “MHRUS”, they are looking for a Personal Assistant to support them in their daily activities.

Overall activities:

• A Personal Assistant (PA) provides crucial administrative, organizational and sometimes personal support to an executive or individual. He/she will manage calendars, correspondence (Emails/calls), travel, meetings, reports and expenses. He/she is acting as a gatekeeper and ensuring smooth daily operations to boost the executives/owner’s productivity and efficiency.
• The role requires discretion, excellent time management and adaptability with duties varying from basic office tasks to handling personal errands and managing household logistic.

Key responsibilities:

• Calendar & Time management;
  • Scheduling appointments, meetings, reminders and managing complex diaries.
• Communication:
  • Screening calls, managing emails, drafting correspondence and acting as a first point of contact
• Travel & logistics:
  • Booking Flights, accommodation, transportation and creating detailed itineraries.
• Meeting Support:
  • Preparing agendas, taking minutes and organizing meeting materials.
• Reporting & Admin:
  • Preparing reports, presentations, managing filing systems and data entry.
• Expense Management:
  • Processing expenses, invoices and managing budgets.
• Errands & Personal tasks:
  • Running personal errands, handling shopping or managing household tasks.
• Research:
  • Conducting research for projects, experiences or purchases.

Core Skills & Attributes:

• Organization & Planning:
  • Exceptional ability to prioritize and manage multiple tasks
• Discretion & Confidentiality:
  • Handling sensitive information with professionalism
• Communication:
  • Strong written and verbal skills. English on high level is a must
• Proactivity:
  • Anticipating needs and solving problems
• Tech Savvy:
  • Proficiency with office software and digital tools

Education and experience:

• Higher education
• Higher level of English
• 2-3 years’ experience as an assistant
• Previous experience in an international environment is a plus

Terms:

• Permanent, Full – time employment
• Official employment contract with Social benefits
• Hybrid work format
• Medical insurance