Legal Secretary

Ташкент

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Описание вакансии

Обязанности:

Document Production: Prepare, format, amend and proofread legal documents, contracts, letters, memoranda and presentations in English, Russian and Uzbek in line with the firm's templates and house style, ensuring documents are accurate, consistent and client-ready.
Diary Management, Meetings and Client Care: Manage partners' and lawyers' calendars, schedule internal and client meetings, calls and video conferences, book meeting rooms, prepare materials, and welcome clients and guests, ensuring excellent client care in the office.
Correspondence and Follow-up: Monitor assigned mailboxes and incoming emails, forward correspondence to the relevant partners and lawyers, and take or monitor follow-up actions as required, so that requests are dealt with promptly and deadlines are met.
Business Travel: Organise business trips end to end, including flights, accommodation, transfers, visa applications and expense claims, and support visiting colleagues and clients with travel logistics and, where required, local registration formalities.
Notaries, Translations and State Authorities: Coordinate notarisation, apostille and legalisation of documents, certified translations, filings and requests to state authorities and registers, and courier and postal services, tracking deadlines and confirming completion.
CRM and Databases: Administer and update the firm's CRM system and contact databases, maintain distribution lists, and provide accurate data for business development and client relationship purposes.
Client and Matter Opening: Open new clients and matters in the firm's systems by preparing and submitting new client forms (NCFs) and new matter forms (NMFs), collecting the required client details and supporting documents from the lawyers, and following each request through until the client or matter is opened.
Billing Support: With training provided, help the lawyers finalise and submit billing guides and invoices, and follow up with clients on outstanding payments.
Files and Records: Maintain electronic and hard-copy client files in the firm's document management system and handle archiving in line with the firm's policies.
Office Administration: Handle incoming calls, assist with office supplies, vendors and day-to-day administrative matters in cooperation with the office team, and support the organisation of office and client events.
Ad Hoc Support: Provide flexible support on ad hoc tasks and projects requested by the partners, and cover for colleagues where needed to ensure seamless support across the office.

Требования:

Education: Higher education is preferred.
Experience: 2 to 5 years of experience as a secretary, assistant or personal assistant; experience in a law firm, professional services firm or other international environment is a strong advantage.
Languages: Excellent written and spoken English is essential; fluent Russian is required; good command of Uzbek is a strong advantage, in particular for documents and communication with state authorities.
IT Skills: Advanced knowledge of MS Office (Word, Excel, Outlook, PowerPoint), including confident formatting of long and complex documents; experience with document management, billing or CRM systems is an advantage.
Organisation: Excellent organisational and time-management skills, with the ability to prioritise, multitask and consistently meet deadlines in a fast-paced environment, and resistance to stress.
Ways of Working: High attention to detail and accuracy, the ability to make independent decisions and resolve tasks with minimal supervision, and a strong sense of ownership and follow-through.
Integrity: Absolute discretion and confidentiality in handling client and firm information.
Personal Qualities: Excellent communication and interpersonal skills, a positive ‘can do’ attitude, and a team player mindset with a strong client service focus and a professional, welcoming manner.

Условия:

The Legal Secretary will provide high-quality secretarial and administrative support to the partners and lawyers of the Tashkent office, ensuring that day-to-day operations, document flow and client service run smoothly, accurately and on time. Working at the heart of a busy international legal practice, the role covers the preparation and amendment of legal documents, coordination of meetings and business travel, and interaction with notaries, translators, state authorities and other external parties.

The successful candidate will bring significant value by joining the team with strong organisational skills, excellent attention to detail and full command of English and Russian, with Uzbek as a strong advantage. He/she will manage documents and communication across all three languages and support the office in delivering an outstanding client experience.

Working in close cooperation with the office's partners, the Legal Secretary will be expected to take genuine ownership of tasks, anticipate the needs of the lawyers he/she supports, and resolve tasks independently to a consistently high standard, with particular emphasis on care, reliability and discretion.
The firm operates across multiple jurisdictions in a regulated professional services environment. The role requires an understanding of the compliance, data protection, and client confidentiality expectations that come with working in an international law firm.