HR & Operations assistant

We are a dynamic IT team that deeply values clarity, self-organization, and genuine care for people. Right now, we are looking for a highly structured, proactive HR & Operations assistant who is ready to take ownership and support our daily processes.

In this role, you will balance two vital streams: fostering warm communication with our team and partners, while maintaining flawless order in our administration, paperwork, and daily office flow.

This is the perfect fit for you if you truly love working with people, thrive on bringing system to routine tasks, naturally elevate the atmosphere around you, aren't afraid to think outside the box, and want a dynamic role where you can broaden your skill set across various administrative and HR tasks.

What you will do:

People care and events

• Act as the primary touchpoint for employees, answering day-to-day organisational questions.
• Take charge of organising team-building activities, corporate events, and ordering company merch.
• Handle business correspondence and mail distribution.

International and documentation

• Handle English-language communication with international contractors and vendors via email and sync calls to keep tasks on track.
• Keep track of office-related paperwork, including supplier contracts, invoices, and closing documents.
• Ensure both digital and physical files are impeccably structured and up to date.

Office coordination and comfort

• Ensure a seamless daily environment, manage inventory (coffee, fruits, stationery), and restock proactively.
• Take responsibility for the comfort, neatness, and aesthetic vibe of the workspace.
• Handle technical and administrative requests with the business center administration.
  

You’ll be a great fit if you have:

• 1–2 years of experience in a similar role (Office management, Team assistance, Personal assistant, or administration).
• Fluency in English (Upper-Intermediate or higher, both written and spoken) for regular correspondence and calls with international partners.
• Flawless written communication and a sharp eye for detail when handling paperwork.
• Strong self-management: exceptional organisational skills, independence, and the ability to handle routine tasks efficiently.
• Readiness for a full-time, 5/2 office format (you will be the heart and energy of our workspace).
  

Nice-to-haves:

• Prior experience in the IT industry or an understanding of tech teams.
• A legal background or education (a plus for navigating contracts quickly).
• Experience planning events (from cozy board game nights to team parties).

Who this role is for:

This is an incredible launchpad if you are early in your career (university graduate with 1–2 years of experience) and want to build a solid foundational background in office operations and HR support. We are looking for a highly responsible, proactive teammate who wants to step up, own their daily routines, and understands that a well-organised back office creates a comfortable environment for the whole tech team.

*Данная вакансия является планируемой к созданию (перспективной).