Executive Assistant / Personal Assistant to the CEO

Job Description

We are looking for a highly organized, proactive, and trustworthy Executive Assistant / Personal Assistant to provide comprehensive administrative and personal support to the Director. The role involves managing the Director’s schedule, coordinating business activities, overseeing office operations, organizing business and personal travel, and handling personal and family matters.

The ideal candidate should have excellent organizational and communication skills, a strong sense of responsibility, attention to detail, and the ability to handle multiple tasks simultaneously while maintaining strict confidentiality.

Key Responsibilities

1. Administrative Support to the Director

• Managing and maintaining the Director’s daily schedule and calendar.
• Organizing meetings, negotiations, business appointments, and corporate events.
• Coordinating communication and interaction between the Director, employees, business partners, and contractors.

2. Personal Support to the Director

• Handling personal assignments and requests from the Director.
• Organizing personal and family travel, including flight and train tickets, hotel reservations, transfers, and visa support.
• Coordinating household, organizational, and family-related matters as requested by the Director.
• Finding and liaising with contractors, service providers, and domestic staff.
• Organizing family events and coordinating medical and educational arrangements.
• Providing full administrative support for the Director’s personal projects.
• Maintaining strict confidentiality regarding all information related to the Director and their family members.

3. Office Management

• Ensuring the smooth and efficient day-to-day operation of the office.
• Purchasing office supplies, furniture, consumables, and office equipment.
• Overseeing administrative and facilities management activities.
• Liaising with landlords and service providers.
• Monitoring office cleanliness, organization, and the technical condition of the premises.

4. Business Travel Arrangements

• Booking domestic and international flights and train tickets.
• Arranging hotel accommodations.
• Organizing transfers and car-sharing services.
• Providing visa application support.
• Preparing and coordinating all necessary documentation for business trips.

5. Administrative Operations

• Coordinating courier, postal, and logistics services.
• Monitoring the operation of internet, telephone, and office equipment.
• Liaising with IT service providers and contractors.
• Ensuring the timely payment of administrative expenses and service invoices.
• Maintaining records of office expenses and monitoring the administrative budget.

Key Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar administrative role.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of responsibility, initiative, and attention to detail.
• Ability to prioritize tasks and work effectively under pressure.
• Strong problem-solving skills and a proactive approach to work.
• Proficiency in Microsoft Office and other relevant office applications.
• Good command of English and Russian; knowledge of Uzbek will be an advantage.
• High level of integrity and the ability to maintain strict confidentiality.
• Flexibility and willingness to handle both business-related and personal assignments.

Working conditions:

• Working in a friendly team;
• Personal and professional development;
• Comfortable office;
• Wages and bonus;
• Office in the center of city.