IND Coordinator-Operations / Операционный координатор отдела промышленных услуг

Responsibilities:

Processing of outgoing and incoming information and documentation
Preparation, tracking and updating of the schedule, control of the watch schedule, organization of air / railway tickets, organization of accommodation, timely information and communication with project staff
Preparation of certificates after payment of all accounts by the company and obtaining the necessary confirmations
Tracking and updating of the list of executed works for clients
Timely preparation and provision of final, interim and any types of reports / documents to the client
Maintenance of registers of documentation for the objects for which he/she responsible
Regular update of the archive
Provide a consolidated report on non-conformance reports, along with accompanying information
Providing information about inspectors to the client
Counting the working hours of the Contractor, scheduling
Organization of business trips and preparation of accompanying documents for seconded employees, informing the HR department
Timely inform the personnel management department and the HSE department about the hiring / dismissal of employees, about incidents, about existing personnel shortcomings in the inspections carried out, about the results of the trial period
Provision of financial reports on the work performed: calculation and invoicing at the end of the work performed, provision of acceptance certificates by clients and performers, maintenance of short reports on document flow, tracking payment for services rendered
Finding the necessary inspectors depending on the amount of work in cooperation with the personnel management departmen
Enter into relationships with subdivisions of third-party institutions and organizations to resolve operational issues of activities within the competence of the Inspection Coordinator
Represent the interests of the Company in third-party organizations and institutions in resolving issues related to the competence of the Inspection Coordinator
Ensures compliance with the norms and rules of labor protection, fire safety
Preparation of reports, presentations, and collection of documents for closing project stages
2Coordination of signing and collection of personnel documents with project employees.
Постановка административных задач и отслеживание хода выполнения;
Other instructions of the manager

Requirements:
Higher education

Languages: English, Russian, Kazakh

3 years or more experience in this position is required.