Fleet/safety specialist

Position Summary

The Fleet & Safety Specialist supports both the operational health of our vehicle fleet and our DOT/FMCSA compliance and safety programs. This is a hands-on role for someone organized, detail-oriented, and eager to learn. No prior trucking or safety experience is required — we provide full training. If you're dependable, quick to learn, and comfortable working with drivers and records, we'll teach you the rest.

Key Responsibilities

Safety & Compliance

• Maintain full compliance with DOT and FMCSA regulations, including Hours of Service (HOS) and ELD requirements.
• Build and audit Driver Qualification (DQ) files; manage MVRs, medical cards, and license renewals.
• Administer the DOT drug & alcohol testing program, including FMCSA Clearinghouse queries and reporting.
• Monitor and improve CSA/SMS scores; address violations and BASIC categories proactively.
• Investigate accidents and incidents, manage claims, and implement corrective/preventive actions.
• Handle roadside inspections, violations, and DataQs challenges.
• Deliver driver safety orientation, ongoing training, and coaching.
• Support OSHA and general workplace safety compliance.

Fleet Management

• Manage preventive maintenance schedules, DVIRs, and repair tracking to minimize downtime.
• Coordinate with maintenance vendors, dealerships, and roadside service providers.
• Oversee vehicle registrations, IRP, IFTA, permits, titles, and insurance documentation.
• Administer and monitor telematics, ELD, and GPS systems.
• Track fleet KPIs — utilization, fuel, maintenance costs, and cost-per-mile.
• Manage fleet records, warranties, and asset lifecycle (acquisition to disposal).

Qualifications

No prior experience required — we will train the right candidate.

Required

• Strong organizational, documentation, and record-keeping skills.
• Attention to detail and a reliable, responsible work ethic.
• Clear communicator, comfortable working directly with drivers and vendors.
• Willingness to learn DOT/FMCSA regulations and fleet/safety processes.
• Proficiency with Microsoft Office / Google Workspace.
• Strong English and Russian.