Administration & HR Specialist

Human Resources Management:

• Provides full HR/administrative support for office maintenance in compliance with local law and SOP requirements;
• Manages full-cycle recruitment, from job posting to offer acceptance, ensuring a seamless candidate experience;
• Prepares documents for hiring/terminating of employees, including uploading of HR/administrative documents to i-platforms and creating UNIs;
• Responsible for timely and proper filing of HR files (both hard and soft copies);
• Trains employees on HR/administrative regulations;
• Prepares HR/administration internal orders for approval;
• Collects and prepares documents for hiring short-term employees/vendors/experts;
• Ensures all documentation is fully completed and properly drafted based on the established formats of the paperwork;
• Responsible for contract management (including but not limited to keeping track of deadlines, business trips, payments, the balance of working days, etc.), including contract monitoring;
• Register users and assign identifiers and passwords;
• Prepares short-term service contracts for temporary personnel;
• Responsible for team building activities;
• Timely notification of migration services about the arrival of foreigners.
• Procurement:
• Conducts bidding/tender for procurement of supplies/goods/services;
• Prepares package of documents for payment (PO, PR and etc.);
• Prepares short-term service contracts for temporary personnel;
• Works with service providers to negotiate contracts for goods and services;
• Maintains the Preferred Vendor List on an annual basis in accordance with ICAP SOPs; this includes collecting commercial offers from suppliers, preparing bid documentation and analysis, initiating the procurement committee meetings, taking notes of the meetings;
• Responsible for keeping track of all service agreements/contracts including rental agreements, and their monthly payments as per the terms of the contract.
• Administrative:
• Coordinate the administrative and logistical part for participants of the local meetings and Regional programs, including preparing TAFs, buying tickets,etc;
• Fulfills back up to Finance Specialist in case of his/her absence;
• Performs other duties necessary for effective operations of the project, as assigned by the direct supervisor.

• EDUCATION:

  Minimum Bachelor’s degree in Economics, Business Administration. An advanced degree is an asset.

  EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:

• Computer literacy: competence and confidence working with all the standard MS Office applications and Zoom, web-searching skills
• Experience working in HR or Procurement is an asset;
• Very good communication and negotiation skills;
• Experience of working in a busy office environment;
• Good organizational skills and a systematic approach to work;
• The ability to prioritize between competing demands;
• Experience of work within a team;
• Initiative to identify improvements to procedures;
• Reliability about time-keeping and keeping to deadlines and valuing the importance of paying attention to detail;
• A flexible approach and willingness to learn and adapt to new office systems and procedures;
• Ability to work unsupervised once a task has been explained;
• Fluency in English and Russian. Knowledge of Kazakh is an asset;
• Ability to travel;
• Legal ability to work in Kazakhstan.