Administration & HR Specialist

Корпорации Центры для международных Программ в Казахстане, Филиал

Administration & HR Specialist

Алматы, проспект Аль-Фараби, 99

Метро: Алатау

Описание вакансии

Обязанности:

Human Resources Management:

  • Provides full HR/administrative support for office maintenance in compliance with local law and SOP requirements;
  • Manages full-cycle recruitment, from job posting to offer acceptance, ensuring a seamless candidate experience;
  • Prepares documents for hiring/terminating of employees, including uploading of HR/administrative documents to i-platforms and creating UNIs;
  • Responsible for timely and proper filing of HR files (both hard and soft copies);
  • Trains employees on HR/administrative regulations;
  • Prepares HR/administration internal orders for approval;
  • Collects and prepares documents for hiring short-term employees/vendors/experts;
  • Ensures all documentation is fully completed and properly drafted based on the established formats of the paperwork;
  • Responsible for contract management (including but not limited to keeping track of deadlines, business trips, payments, the balance of working days, etc.), including contract monitoring;
  • Register users and assign identifiers and passwords;
  • Prepares short-term service contracts for temporary personnel;
  • Responsible for team building activities;
  • Timely notification of migration services about the arrival of foreigners.
  • Procurement:
  • Conducts bidding/tender for procurement of supplies/goods/services;
  • Prepares package of documents for payment (PO, PR and etc.);
  • Prepares short-term service contracts for temporary personnel;
  • Works with service providers to negotiate contracts for goods and services;
  • Maintains the Preferred Vendor List on an annual basis in accordance with ICAP SOPs; this includes collecting commercial offers from suppliers, preparing bid documentation and analysis, initiating the procurement committee meetings, taking notes of the meetings;
  • Responsible for keeping track of all service agreements/contracts including rental agreements, and their monthly payments as per the terms of the contract.
  • Administrative:
  • Coordinate the administrative and logistical part for participants of the local meetings and Regional programs, including preparing TAFs, buying tickets,etc;
  • Fulfills back up to Finance Specialist in case of his/her absence;
  • Performs other duties necessary for effective operations of the project, as assigned by the direct supervisor.
Требования:Условия:
  • EDUCATION:

    Minimum Bachelor’s degree in Economics, Business Administration. An advanced degree is an asset.

    EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:

  • Computer literacy: competence and confidence working with all the standard MS Office applications and Zoom, web-searching skills
  • Experience working in HR or Procurement is an asset;
  • Very good communication and negotiation skills;
  • Experience of working in a busy office environment;
  • Good organizational skills and a systematic approach to work;
  • The ability to prioritize between competing demands;
  • Experience of work within a team;
  • Initiative to identify improvements to procedures;
  • Reliability about time-keeping and keeping to deadlines and valuing the importance of paying attention to detail;
  • A flexible approach and willingness to learn and adapt to new office systems and procedures;
  • Ability to work unsupervised once a task has been explained;
  • Fluency in English and Russian. Knowledge of Kazakh is an asset;
  • Ability to travel;
  • Legal ability to work in Kazakhstan.
Посмотреть контакты работодателя

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