Executive Assistant

We are seeking a highly organized, proactive, and detail-driven Executive Assistant to support the Office of the Governor of AIFC. This is a fast-paced, high-responsibility role that requires precision, ownership, and the ability to anticipate needs in advance. The ideal candidate is confident in communication, structured in their approach, and consistently ensures that meetings and engagements are fully prepared and executed to the highest standard.

Key Responsibilities:

• Plan and manage the Governor’s calendar with a high degree of accuracy, ensuring optimal scheduling of internal and external meetings, visits, and calls
• Proactively prepare all materials, briefings, and documentation in advance of meetings
• Coordinate complex business trips, including visa support, travel arrangements, transfers, and detailed work programs
• Participate in meetings and negotiations; ensure proper documentation, minutes, and follow-up actions
• Communicate the Governor’s instructions clearly to relevant departments and rigorously track execution
• Prepare analytical materials, reports, and briefing notes
• Manage correspondence with a high level of professionalism and confidentiality
• Act as a key liaison between the Governor’s Office and internal/external stakeholders
• Monitor, prioritize, and respond to incoming communications (calls, emails, letters)
• Draft high-quality letters, requests, and official documents
• Ensure full compliance with AIFC policies, regulations, and confidentiality standards
• Perform additional responsibilities as assigned

Requirements:

• Bachelor’s degree in Management, Business Administration, International Relations, Public Policy, or a related field (Master’s preferred)
• 3–5 years of experience in the financial industry or a related field
• Strong ability to work independently, take initiative, and deliver results under tight deadlines
• Clear, confident, and professional communication style
• Strong analytical thinking and problem-solving skills
• Exceptional organizational skills and attention to detail
• High level of responsibility, discipline, and follow-through
• Advanced proficiency in Microsoft Office
• Fluency in Kazakh, Russian, and English