Office Manager

"LVMH-Perfumes & Cosmetics Kazakhstan" is a division of the French multinational luxury goods concern LVMH (Louis Vuitton Moet Hennessy). Our brands are such historic Houses such as Parfums Christian Dior, Parfums Givenchy and Guerlain, Kenzo, Loewe.

The company operates on the market of luxury cosmetics since 1998 and currently we are proud to occupy the leading positions on the market. Our mission is «All are driven by the same values: a quest for excellence, creativity, innovation and perfect mastery of their image».

Job responsibilities:

• Communication with the landlord, administrative issues;
• Ensuring smooth office operations, including the purchase of office supplies, IT equipment, flowers, consumables, food, water, and other necessary items;
• Organizing the receipt and control of inventory items;
• Ensuring proper condition, control, and safety of office equipment;
• Maintaining order in the office;
• Preparing IT equipment for new employees;
• Granting Yandex taxi access for employees;
• Assisting in the coordination of organizational aspects of corporate events when required;
• Preparing and entering purchase orders into the accounting system within the area of responsibility (including tickets and hotel bookings for all employees);
• Сonfirming tickets purchases and hotel reservations for all employees;
• Preparing contracts, amendments to current contracts, entering in Idocs system within the area of responsibility;
• Registering new suppliers in the accounting system and maintaining the supplier database;
• Working with primary accounting documents, ensuring their accuracy and timely preparation before submission to Accounting;
• Monitoring invoice payments to suppliers within the area of responsibility;
• Conducting inventory of office equipment;
• Supporting and assisting employees in resolving issues related to the Company’s activities;
• Archiving documents for the Accounting department;
• Ensuring compliance with business communication standards, official subordination, and maintaining a correct and friendly communication style with colleagues and guests;
• Performing other duties assigned by management related to the Company’s activities.