Admin Specialist

​​​​​Administrative & Project Support

• Provide full administrative support to the construction project team and site management.

• Prepare, organize, and maintain project documentation in accordance with company and client requirements.

• Manage incoming and outgoing correspondence, reports, and official letters in English and local languages.

• Maintain document control systems for contracts, approvals, permits, and technical documentation.

Visa & Immigration Support

• Prepare and process visa, work permit, and residency documents for foreign staff.

• Coordinate with government authorities, embassies, and immigration agencies.

• Track visa validity, renewals, and compliance with local labor and immigration regulations.

• Support onboarding and offboarding documentation for expatriate employees.

Communication & Coordination

• Act as a communication link between site staff, head office, and external stakeholders.

• Translate and draft professional correspondence in English when required.

• Schedule meetings, prepare minutes, and follow up on action items.

General Office & Site Administration

• Manage office supplies, site records, and administrative logs.

• Assist with preparation of invoices, timesheets, and basic financial documentation.

• Support HR-related documentation, including employee records and contracts.

• Ensure compliance with internal procedures and project administrative standards.

Requirements:

• Experience in construction, engineering, or industrial projects is an advantage.

• Prior experience with visa and immigration documentation is highly desirable.

• ​​​​​​Strong proficiency in English (written and spoken).

• Excellent organizational and documentation management skills.

• Ability to handle multiple tasks and meet deadlines in a fast-paced construction environment.

• Proficient in MS Office (Word, Excel, Outlook) and document management systems.

• High attention to detail and confidentiality.

• Professional and well-organized

• Strong communication and coordination skills

• Reliable, proactive, and solution-oriented

• Able to work independently and as part of a multidisciplinary team

• Monthly salary paid in accordance with the employment contract
• Working in a prestigious international company
• Exposure to working with multiple nationalities