Administrative Assistant

Awareness and adherence to ILF IMS

Awareness and adherence to ILF Values

Follow health and safety requirements, rules and regulations, labor discipline, rules of Employee Handbook

Assist Managing Director upon their requests

Assist Administrative Specialist in all activities

Provide administrative assistance to support activities of Company

Receive and send telephone messages, log in the messages received in the absence of department heads

Type and accomplish as per various assignments from HR and Admin. / Project Services / IT / Business Development / Finance and Accounting departments

Register and meet visitors (coffee/tea/water)

Order lunch and dinner for company visitors and employees when requested

Register and file incoming and outgoing company documents and distribute copies to the applicable department heads

Control for keeping all documentation and register in company database in time Perform office administrative work, coordinate maintenance work in the office and residential buildings of the company

Coordinate activities and obtain respective approvals by project offices

Coordinate access-cards processing to the office

Work with Suppliers in providing office with stationary, water supply, food, fresh fruits, dry fruits and etc.

Prepare Purchase Order

Track Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery

Receive and register Material Requisitions from the Originator

Keep good housekeeping in Administrative office

Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office /department location

Make air/train tickets in and outside Kazakhstan

Make hotel reservations in and outside Kazakhstan

Take part in arranging and conducting conferences, exhibitions and company events when requested.

Constantly improve professional skills

Requirements:

Knowledge of computer based systems including, Microsoft Office or equivalent software packages

Be proactive, a self-starter and ability to work without supervision

Systematic thinker and good organizational skills / time management

Strong personality skills

Team player within and across functions

Experience: Min 1 year in Administrative support function

Education: Min Bachelor degree

Language skills: English and Russian are mandatory. Kazakh is advantageous.

• Almaty, 5/2