Operations Coordinator

Responsibilities:

— Operations management: track team tasks and deadlines, and drive them to completion
— Coordinate between dispatchers, purchasing, and leadership
— Financial accounting: reconciliations, accounts receivable, and invoicing control
— Support payroll and ensure accurate job data
— Compliance: licensing, insurance, and partner/client requirements
— Business correspondence with clients, partners, vendors, and subcontractors
— Manage documentation and internal company systems
— Automate routine processes and implement AI tools
— Growth projects: expansion, marketing, and office/warehouse search
— Vendor management: terms, discounts, and rebate programs

Requirements:

— Fluent written English for business correspondence
— Experience in operations, finance, or accounting
— Confident with Excel / Google Sheets, Notion, and Slack
— Willingness to actively use AI tools in daily work
— Self-driven, able to see tasks through without constant supervision
— Able to work with overlap with US Pacific Time
— Nice to have: experience with US companies, HousecallPro, QuickBooks

What We Offer:

— Fully remote work
— Annual vacation
— Training and professional growth
— Creative freedom in how you solve problems
— AI actively built into everyday workflows
— Work for an international US-based company
— Small team, no bureaucracy
— Timely pay; compensation discussed after the interview