Project Manager at AI company

Project Manager (Full-Time) Forsythe Intelligence

⚠️ READ THIS FIRST — DO NOT APPLY IF:

• You cannot work 5:00 PM to 2:00 AM Tashkent time, Monday through Friday (roughly 8:00 AM to 5:00 PM US Eastern). This is a fixed, full-time schedule aligned to US business hours, not something you work around another job. No exceptions, no "I can try," no rotating schedules.
• Your written and spoken English is not proficient. You will communicate with US clients daily. If you needed a translator to read this post, this role is not for you.
• You are not ready to learn AI tools and hit deadlines no matter what. We use Claude and ChatGPT every day, as primary tools, not backups. Deadlines are non-negotiable. If you're looking for a relaxed admin job, please don't apply.

Applications from candidates who don't meet these three requirements will be rejected without review.

FILL OUT THIS GOOGLE FORM TO BE CONSIDERED

ABOUT THE ROLE

You'll work directly with the CEO of a fast-moving AI-native operations company, coordinating a distributed team of developers, BI specialists, and QA. Right now almost everything runs through one person's head and inbox. Your job is to get it out of there and into a system that runs without her having to ask twice.

RESPONSIBILITIES

Team coordination and reporting

• Sweep Teams, Asana, and email daily. If a task was assigned in a conversation and it's not logged in Asana by end of day, that's on you to catch and enter.
• Know what every team member has open and who hasn't logged their own work. Follow up with them directly.
• Submit a daily report: what you worked on, what you completed, what's blocked.

Inbox and calendar

• Monitor and manage the CEO's inbox. Review automated email drafts before they send. Maintain a 24-hour response standard.
• Manage her calendar across time zones. Send a daily morning agenda with meeting context. Protect her focus and family time blocks.

Hiring and onboarding

• Run job postings end to end: publish, screen applicants, schedule interviews, keep the pipeline moving.
• Run the onboarding checklist for new hires and contractors. Confirm agreements are signed and accounts are ready before day one.

Documents and process

• Maintain and pre-fill standard templates: contracts, NDAs, scope docs, proposals.
• Write and maintain SOPs for recurring processes, using Claude and ChatGPT to build them.
• Keep Notion documentation current, not scattered across half-updated pages.

Quality and workflow oversight

• Review automated workflow outputs. Catch errors before they reach a client or the CEO, and document recurring issues.
• Make sure QA is actually reviewing what it's supposed to review.

Finance admin

• Review weekly expenses. Flag anything over budget or unusual.

External representation

• Book the CEO into industry events, podcasts, and speaking engagements. Prepare event briefs and handle post-event follow-ups.

Sales and follow-up support (short term, until automated)

• Keep sales and client follow-ups moving in the interim. This shrinks as the follow-up system gets built out.

TOOLS YOU'LL USE DAILY Asana for tasks and projects. Notion for documentation. Microsoft 365 for all communications and document management. Claude and ChatGPT for building SOPs, drafting, and reviewing work.

WHAT WE'RE LOOKING FOR

• The three hard requirements above (schedule, English, AI fluency) are non-negotiable.
• The instinct to notice what's missing rather than wait to be told. If something was said out loud but never written down, you're the one who catches it.
• Comfortable working directly with a founder in a company that's still building its own systems. This isn't a mature, fully-documented org. You'll help build the structure as you go.

NICE TO HAVE

• Prior experience in operations, executive assistance, or project coordination
• Experience working with a US-based or fully remote team

WHAT WE OFFER

• Full-time position, [salary/compensation to confirm]
• Direct daily work with company leadership, real visibility into how the business runs
• Room to grow into a broader role (marketing, sales support) as the company scales