Department Administrator

Department: Global Education, SOLTE

PURPOSE: Department Administrators are administrative staff that work at the departmental level and coordinate with the School Leader and school personnel to support and provide guidance on the administration of compliance, financial, personnel, and other related aspects. Department Administrators report to the Heads of Departments.

PRINCIPAL RESPONSIBILITIES

• to provide administrative support in School project development and implementation;
• to enable the School to manage its affairs and to improve the interface with departments such as HR/Finance/Marketing/LRC;
• to provide monitoring information on staff performance collected via a number of instruments;
• to interface with HR and finance on staff records and reports, staff appointments, staff salary structures, etc.;
• to oversee the administration of the performance appraisal system and collecting performance statistics;
• to handle enquires from students and parents;
• secretarial support for meetings, including agenda preparation, minutes and action follow- through of meetings;
• preparation of reports as required and other documentation including general record keeping and updating;
• to carry out other duties as required in consultation with the School Leader.

PERSON SPECIFICATION

The appointee should be able to demonstrate the following:

Short-listing is carried out on the basis of the evidence candidates offer in all areas of this specification.

QUALIFICATIONS

• Undergraduate degree;
• English language proficiency to a level equivalent of IELTS 7;
• Knowledge of Uzbek and Russian.

EXPERIENCE

• Evidence of work experience in administrative positions;
• Experience of working with people and dealing with their needs;
• Experience of a higher education institution or similar organisation.

APTITUDES, ABILITIES, SKILLS AND PERSONAL QUALITIES

• Ability to communicate effectively with others;
• Empathy with student needs and concerns;
• Ability to deal with confidential matters;
• Ability to communicate with a range and at different levels in an organisation;
• High proficiency in ICT skills;
• Open and critical, supportive yet assertive attitude to colleagues;
• Ability to follow systems and procedures;
• Attentive to detail.

How to Apply

IMPORTANT: To apply for this position, please complete the application form available on WIUT’s official website. Applications submitted through any other sources or platforms will not be considered.

Only shortlisted candidates will be contacted.