Business Operations Coordinator

Business Operations Coordinator

Location: Tashkent, Uzbekistan
Employment Type: Full-time

About the Role

We are looking for a proactive and highly organized Business Operations Coordinator to become the right hand of the Operations Director. This role combines executive support, operational coordination, and administration for international employees. You will help coordinate business processes, support decision-making, ensure smooth document flow, and oversee the relocation and ongoing administrative support of expatriate staff.

Key Responsibilities

• Support the Operations Director in coordinating daily operations, projects, and strategic initiatives.
• Track projects, deadlines, action items, and follow-up logs across departments.
• Coordinate onboarding, visa support, work permits, registrations, relocation, accommodation, and adaptation of international employees.
• Monitor the status of immigration and employment documentation, ensuring timely renewals and accurate document version control.
• Prepare reports, dashboards, presentations, executive summaries, meeting minutes, and other business documentation.
• Conduct research using official sources, compare regulations and policies, identify key differences, and prepare practical summaries and recommendations.
• Maintain operational trackers, shared drives, document management systems, and internal records.
• Coordinate meetings, communication, and document flow between departments and external stakeholders.

Requirements

• Fluent English and Russian (spoken and written).
• 2+ years of experience in Operations, Executive Support, Project Coordination, HR Administration, or Business Support.
• Advanced Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, formulas, charts, dashboards) and PowerPoint.
• Experience with CRM, ERP, or project management systems
• Strong analytical and research skills with the ability to work with regulations, legislation, and large volumes of information.
• Experience preparing executive summaries, reports, and presentations for management.
• Confident user of Microsoft 365, Google Workspace, SharePoint or Google Drive.
• Confident use of AI tools (ChatGPT, Copilot, Gemini) to support research, analysis, and document preparation.
• Basic understanding of business reporting and finance.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced international environment.

Nice to Have

• Experience in an international organization, education, consulting, or corporate environment.
• Experience supporting expatriate employees and coordinating immigration processes.