Procurement & Apartments Coordinator

Haileybury Astana is committed to safeguarding and promoting the welfare of children and young people and expects all staff and those connected to the school to share this commitment. Applicants must be willing to undergo child protection screening including reference checks with previous employers and police checks. Online searches will be done as part of due diligence checks for shortlisted candidates.

We are looking for a proactive and detail-oriented Procurement & Apartments Specialist to join our team. The successful candidate will be responsible for sourcing suppliers, managing procurement processes, supporting faculty accommodation arrangements, and ensuring cost-effective purchasing while maintaining compliance with school policies and relevant legislation.

Start Date: August 2026

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Contract: Maternity Leave Cover

We Offer

• Competitive salary
• 30 calendar days of annual paid leave
• Monday–Friday work schedule
• Free healthy breakfasts and lunches at school
• Free transportation to and from school
• Medical insurance coverage for staff and family members
• Professional development opportunities
• Supportive, international, and friendly working environment

Key Responsibilities

• Source suppliers and negotiate competitive prices and terms.
• Procure goods and services while ensuring quality and cost efficiency.
• Monitor the market and identify opportunities for cost savings.
• Prepare and maintain procurement documentation, contracts, invoices, and acceptance records.
• Coordinate rental housing for international staff, including documentation and landlord communication.
• Support the resolution of accommodation-related issues.
• Ensure compliance with school policies and relevant legislation.
• Represent the Procurement Manager in administrative matters when required.

Requirements

• Higher or secondary professional education
• Minimum 3 years of relevant procurement experience
• Knowledge of:
  • Procurement and accounting regulations
  • Preparation of delivery notes, acceptance acts, electronic invoices and related documentation
  • Contract preparation in accordance with local and international legislation
  • Customs declaration procedures in accordance with the legislation of the Republic of Kazakhstan
• Strong skills in:
  • Negotiating with suppliers
  • Analyzing market trends and supplier offerings
  • Multitasking and working under pressure
  • Google Sheets and 1C
• Excellent organizational and communication skills
• Ability to work independently and collaboratively in a dynamic international school environment