Document Control & Commercial Support Specialist (Logistics & Commercial Documentation Focus)

Role Overview
We are looking for a detail-oriented Document Control & Commercial Support Specialist (DCC Specialist) with a strong background in logistics documentation, including commercial invoices and packing lists. You will play a key role in managing information flow between the Client and the Supplier for a large-scale equipment procurement, delivery, and installation project.

Key Responsibilities

• Prepare, review, and manage commercial invoices, packing lists, and other logistics-related documentation.
• Maintain a register of incoming and outgoing correspondence (emails, files, formal letters).
• Draft and prepare new outgoing correspondence (not just forwarding messages).
• Upload, download, and track large files via file-sharing platforms.
• Archive and systematically organize project documentation.
• Liaise with project participants (logistics coordinators, suppliers, clients) to ensure smooth information flow.
• Prepare regular reports on correspondence, documentation, and file management.

Required Experience & Skills

• Proven experience in logistics documentation (commercial invoices, packing lists, shipping documents).
• Strong background in managing high volumes of email correspondence and data.
• Confident user of Excel, Google Sheets, Yandex services.
• Practical experience with file-sharing platforms (e.g., Google Drive, Yandex Disc, File clients).
• Excellent written communication skills in English (C1+).
• Ability to work effectively with people across different time zones (flexible coordination and response management).
• High attention to detail, accuracy, and discipline.

Working Hours & Availability

• Priority working hours: mornings until 16:00 (Moscow time) — this is when the core document flow and daily coordination are expected to be handled.

• In addition, the role requires evening and weekend availability as needed, particularly during critical shipment periods, urgent document revisions, or when time-zone differences with international counterparts demand faster turnaround.

Performance Indicators

• Accuracy and timeliness of correspondence register.
• Error-free processing of commercial invoices and packing lists.
• No data loss or misplacement.
• Quality of drafted documentation.
• Full traceability of documentation flow.

Compensation & Benefits

• Monthly fee: 100,000 RUB (net).
• Quarterly performance-based bonuses.
• Career growth and expanded responsibilities within the group of companies upon successful project completion.