Administrative Coordinator

Position Summary

Responsible for providing administrative support to the entity.

The Administrative Coordinator is responsible for overseeing and coordinating a wide range of administrative and operational activities. The role ensures smooth day-to-day office functioning by managing travel arrangements, correspondence, vendor relations, lease agreements, internal communication, translation, while supporting management and departments with administrative needs.

Responsibilities & Duties:

• Support the HR, Communication & Partnerships department and management team for administrative tasks according to day-to-day needs.
• Coordinate both domestic and international travel arrangements, including booking flights, train tickets, hotels, and transfer services, as requested by management.
• Maintain detailed tracking of purchased tickets and hotel bookings. Use the Didox system to verify travel agency invoices, ensuring that prices, dates, and details align with bookings and corporate rates.
• Create purchase requisitions (PRs) and monitor their status to identify and resolve delays, ensuring compliance with company processes. Coordinate validation and payment of purchase orders (POs).
• Manage organizational correspondence through the EXAT system: register and process incoming and outgoing letters, convert documents to PDF, ensure proper stamping and signing, and maintain an organized filing system for accurate documentation and record-keeping.
• Coordinate corporate mobile phone communication for employees, including ordering SIM cards, activating additional services upon request and approval, and reviewing monthly mobile service expense reports.
• Manage rental agreements for SUEZ expatriate managers: coordinate the signing and renewal of lease agreements, monitor monthly payments to landlords, and ensure timely processing.
• Coordinate corporate taxi services for employees in accordance with company policy, monitor transportation usage, prepare and submit monthly reports to Finance and HR departments.
• Order printed materials such as business cards and other stationery from approved suppliers.
• Organize arrival and departure of external parties in office (inform the security of the building, welcome them, etc.)
• Perform written translation from/to Uzbek, Russian, English languages;
• Paying special attention to the reactivity, quality and proactivity of the performance of the tasks listed above.

Qualifications:
• University degree.
• At least two (2) years of relevant experience in office administration.

Special Skills/Abilities Needed:
• Fluent in English, Uzbek and Russian languages
• Time management and strong ability to meet deadlines.
• Ability to communicate effectively, both verbally and in writing.
• Ability to analyze and escalate relevant information to executives as needed.
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors).
• Ability to work effectively with minimal supervision.
• Ability to treat confidential information with appropriate discretion.
• Exceptional attention to detail.

For 160 years, SUEZ has been a key player in environmental services. Today, our services span across, water services, recycling and recovery & air quality.

Permanent entity of the French company SUEZ International SAS in Tashkent.
The company has signed a 7-year contract with Tashkent city municipality and the Ministry of Housing and Communal Services.

Project: Tashkent water transformation plan
The total budget of the project is 185.4 million euros, of which 142 million euros will be disbursed through loans from leading European banks - the funds will be used to modernize urban water supply and improve their management in accordance with the highest international standards.

Main activity:
• Upgrade Tashkent water public service to an international standard
• Bring the experience of SUEZ, introduce modern technologies, equipment and software to improve the management of drinking water supply and sewage system in the city of Tashkent
• Improve financial sustainability of the water service.

Only those who meet the indicated requirements will be invited to the interview.