HR Specialist

IMPORTANT!
The minimum English level required is C1 (Advanced).
Please submit your CV in English — applications in other languages will not be reviewed!

About Us: 

Coventry University, founded in 1843, is a forward-looking, modern institution with a proud tradition of providing high-quality education. Students benefit from state-of-the-art equipment and facilities across various academic disciplines, including business, computing, health, design, engineering, and performing arts. Coventry University has been described by Times Higher Education as “one of the most innovative modern universities, bold in its vision of the 21st-century student experience”.

Job Purpose

At Coventry University Kazakhstan, the HR Specialist will play a crucial role in supporting the university’s human resources administration, ensuring the delivery of a high-quality service to staff across the institution. This role involves applying key HR processes, offering guidance on employment matters, and promoting a positive and inclusive work environment in alignment with the institution's mission, values, and strategic goals.

Main Duties and Responsibilities:

• Facilitate orientation and induction programmes for new employees, ensuring they are integrated into the university culture.

• Provide comprehensive onboarding support for international staff, ensuring a smooth transition and integration into the university and life in Kazakhstan.
• Meet international employees at the airport and assist with relocation and settling-in arrangements, including accommodation, local logistics, obtaining an Individual Identification Number (IIN), Electronic Digital Signature (EDS), opening bank/Kaspi accounts, obtaining a local SIM card.
• Handles all administrative tasks of the department.
• Participate in HR related projects and initiatives, such as diversity and inclusion programmes, employee satisfaction surveys, and process improvements.
• Collaborate with colleagues in other departments to drive strategic initiatives that support the university’s goals.

• Qualifications and Experience:

• A degree in Human Resources, Business Administration, or a related field is preferred.
• HR qualification or working towards it would be an advantage.
• Proven experience in an HR role, preferably in the education sector.
• Strong understanding of employment law and HR best practices.
• Discretion and professionalism in handling sensitive and confidential information.
• Strong communication and interpersonal skills, with the ability to work with a diverse university community.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Demonstrated proficiency in utilizing recruitment platforms such as LinkedIn, Head Hunter, and other tools.
• Thorough understanding of the Legislation of Kazakhstan related to the recruitment and administration of foreign workers.
• Familiarity with visa processes, work permits, and legal requirements for foreign employment.
• Proficiency in English, fluency in Russian and/or Kazakh language essential.
• Competencies and Attributes:
• A proactive, collaborative, flexible, and adaptable approach to work.
• Demonstrates professionalism and integrity in all interactions.
• Proactive, solutions-focused, and able to work independently as well as part of a team.
• Committed to fostering an inclusive and supportive workplace culture.
• Ability to work effectively as part of a team and engage in interdisciplinary collaboration.
• Excellent problem-solving skills and the ability to handle sensitive situations with tact and diplomacy.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
• Demonstrated experience in employee relations, performance management, recruitment, and training.
• Proven track record of implementing HR policies and procedures effectively.
• Flexibility and adaptability to respond to the changing needs of the department and university.
• A commitment to promoting diversity and inclusion within the academic community.