Project Coordinator

Founded in 2017 in New York, the company has expanded its presence with offices in Los Angeles, Florida, and Texas. As a nationwide company, we serve clients across America, offering our signature glass products and services to diverse markets.

We’re looking for a detail-oriented Project Coordinator to join our team. In this role, you’ll manage different parts of our glazing projects and make sure everything runs smoothly. Your knowledge will be key to delivering high-quality results.

Employment Type:

- Full-time 8.30 am - 5 pm, NY (EST zone).

- Remote work.

Responsibilities:

Technical Review & Scope Identification

• Review received projects including architectural drawings, specification documents, and project requirements to evaluate project viability and scope compatibility.
• Identify technical scope related to aluminum systems, steel systems, glass types, and associated hardware.
• Analyze project drawings including: floor plans, elevations, sections, details, door schedules, hardware schedules, specifications.
• Evaluate project suitability before forwarding approved projects to the estimation team.
• Identify all relevant aluminium, steel and glazing components required for accurate project evaluation.

RFI and Addendums

• Identify missing information, inconsistencies, or technical issues in the provided documents.
• Draft and coordinate formal RFIs to obtain necessary clarifications.
• Review project addendums and revisions to identify scope changes.
• Coordinate updates with the estimation team and sales managers immediately to ensure estimates remain accurate.

Technical Support

• Provide technical support to estimators during the proposal preparation process.
• Assist in modifying estimates based on updated project documentation.
• Support the team in reviewing technical feasibility of proposed solutions.
• Support preparation of submission packages. Verify technical documentation accuracy and completeness.

Projects Ownership & Coordination

• Own and track project deadlines and submissions within HubSpot; tracking project stages, milestones, deadlines, and submission statuses.
• Ensure all opportunities are properly associated with projects, companies, and contacts within CRM.
• Work closely with the team to ensure all technical clarifications and updates are communicated to the client before submission deadlines.
• Ensure smooth information flow between the Bid Team, Estimation Team and Sales Managers.

Requirements:

• Minimum 2–3 years of experience in construction, engineering, project coordination, estimation or technical project support.
• Experience reviewing architectural drawings, floor plans, elevations, sections, specifications, and construction documentation.
• Knowledge in aluminum, glass systems, or related construction sectors is an advantage.
• Experience managing deadlines, and submissions.
• English proficiency at C1 level.
• Russian language is a plus.
• Basic knowledge of CRM or project tracking softwares.
• Proficiency in Google Suite (Docs, Sheets, Slides).

Professional Skills:

• Strong ability to interpret architectural drawings and technical specifications.
• Ability to identify project scope related to aluminum, steel, and glass systems, and determine project suitability.
• Strong coordination skills when working with estimators.
• Ability to identify missing information or discrepancies in documentation.
• Strong analytical thinking and problem-solving skills.
• Ability to support preparation of complete and accurate proposals.
• Understanding of the basic bid process, bid invitations and proposal requests.

Benefits:

• Fully remote job opportunity.
• Joining a highly professional and dynamic team.
• Join an industry leader and top player in the U.S. custom glass market.