Assistant / Sales Operations Assistant to Head of Sales

Rise Up Moving is a fast-growing premium moving company operating in the U.S. market. We are looking for a highly professional, responsible, detail-oriented, and tech-savvy Virtual Assistant / Sales Operations Assistant to support the Head of Sales and help control daily sales department operations.

This is not a basic assistant role. We need someone sharp, organized, reliable, fast-learning, and serious about long-term growth with the company.

The ideal candidate must be comfortable working with CRM systems, reports, communication tools, AI tools, cloud-based systems, and sales performance dashboards.

About the Role

You will work directly with the Head of Sales and assist with daily, weekly, and monthly sales department tasks.

Your work will include sales reports, CRM control, pipeline tracking, internal communication, technical issue reporting, customer service support, and other tasks assigned by the Head of Sales.

This role is not limited only to the tasks listed below. The Head of Sales may assign additional tasks based on department needs.

Key Responsibilities

• Prepare and update daily, weekly, and monthly sales reports.

• Monitor CRM accuracy, lead statuses, proposals, follow-ups, and booked jobs.

• Help control the full sales cycle from new lead to booked/completed job.

• Check sales performance, booking percentage, pipeline movement, and key sales metrics.

• Work with tools such as Supermove, CoPilot, Dialpad, SendBlue, CubeSheets, Google Drive, Google Sheets, Slack, ChatGPT, Claude, and other AI/business tools.

• Communicate with sales, operations, customer service, marketing, dispatch, vendors, and software support when needed.

• Report technical issues clearly with screenshots, details, and proper follow-up.

• Support customer-service-related tasks and help make sure customer issues are not missed.

• Complete additional tasks assigned by the Head of Sales based on department needs.

Required Skills

• Advanced English, especially strong written communication.

• High level of professionalism and responsibility.

• Strong attention to detail.

• Excellent organization skills.

• Strong Google Sheets / Excel ability.

• Ability to work with reports, numbers, and dashboards.

• Understanding of sales funnels, pipelines, CRM stages, and follow-up processes.

• Ability to learn new systems quickly.

• Comfort with AI tools, CRM tools, phone systems, cloud tools, and online dashboards.

• Ability to work independently without constant reminders.

Tools You Should Be Ready to Work With

You should be able to learn and work with:

Supermove CRM
CoPilot add-on for Supermove
Dialpad phone system
SendBlue
CubeSheets
Google Drive
Google Sheets
Email tools
Slack or similar communication tools
ChatGPT, Claude, and other AI tools
Cloud-based dashboards and reporting systems

You do not need to know every tool before starting, but you must be very tech-savvy and able to learn quickly.

Who We Are Looking For

We are looking for someone who is:

Highly responsible
Very organized
Detail-oriented
Professional in communication
Tech-savvy
Fast-learning
Reliable
Long-term focused
Calm under pressure
Comfortable with numbers and reports
Flexible with different tasks
Able to notice mistakes and report them properly
Interested in growing with the company

We prefer candidates who are ambitious, energetic, and at the early-to-mid stage of their career. However, the most important qualities are responsibility, professionalism, English level, technical ability, and long-term commitment.

This Role Is NOT for You If

This role is not for you if:

You are looking for a temporary job
You are not detail-oriented
You need constant reminders
You are not comfortable with technology
You do not like reports or numbers
You are not comfortable with English communication
You are not serious about long-term growth
You are not flexible with different tasks

Work Schedule

Full-time position
Remote work
Long-term role
U.S. business hours or partial overlap with U.S. time zone may be required

Exact schedule will be discussed during the interview.

Compensation

Starting salary: $10 per hour

Future salary growth is guaranteed based on performance, reliability, responsibility, speed of learning, quality of work, and overall contribution to the sales department.

We are looking for someone long-term. If you perform well, take ownership, and become a strong part of the team, your compensation will grow accordingly.

Growth Opportunity

This role can grow into a stronger operational or sales administration position over time.

Possible future growth paths include:

Sales Operations Assistant
Sales Department Coordinator
CRM Manager
Reporting Specialist
Sales Analyst
Operations Assistant
Assistant Sales Manager
Head of Virtual Assistants

How to Apply

Please send the following through the HeadHunter application channel/chat:

1. Your CV/resume

2. A short video in English answering the questions below

The video must be maximum 3 minutes long.

Written answers are not enough. We want to hear how you communicate, how clearly you think, how professional your English is, and how well you can explain your experience without relying only on written text or AI tools.

In your video, please answer:

1. Please briefly introduce yourself and explain your current English level.

2. What CRM systems, reporting tools, phone systems, AI tools, or business software have you used before?

3. Have you ever worked with sales reports, Google Sheets/Excel, dashboards, or sales pipelines? If yes, what exactly were you responsible for?

4. Imagine the sales report numbers do not match the CRM numbers. What would you check first, and how would you approach the problem?

5. Why are you interested in this role long-term, and why do you believe you would be a strong fit for a busy sales department?

The video does not need to be professionally edited. It should be clear, honest, and recorded in English.

Final Note

This is a serious role with direct impact on the sales department.

We are looking for someone who can bring structure, accuracy, discipline, and professionalism to the team. The right person must be highly responsible, organized, tech-savvy, flexible with different assignments, and committed to long-term growth.

If you are serious, professional, fast-learning, and ready to work with an international company in a structured sales environment, we would like to hear from you.