Office Manager

GAC Russia is looking for an Office Manager

Responsibilities:

• Administrative support. Oversee day‑to‑day office operations, manage schedules, handle correspondence, business-trips support, accommodation of expats support, migration support.
• Facilities management. Ensure the office space is well‑maintained, arrange for repairs, manage utilities, and oversee cleaning services.
• Resource coordination. Order office supplies, manage inventory, and ensure equipment (printers, purifiers, coffee-machines,etc.) is functional and available.
• Staff coordination. Assist with onboarding new employees, coordinate internal communications, and support team collaboration.
• Budget management. Monitor and control office‑related expenses, prepare budget reports, and track spending against allocated funds.
• Vendor and contractor management. Negotiate contracts, liaise with external service providers (IT, cleaning, security, etc.), and ensure service‑level agreements are met.
• Health and safety compliance. Support and oversee workplace safety policies.
• Visitor and reception management. Greet visitors, manage appointments, and coordinate guest access and hospitality.
• Process improvement. Identify inefficiencies in office workflows and implement solutions to boost productivity and reduce costs.

Requirements:

• Work experience as an office manager or secretary for at least 3 years.
• A confident PC user, knowledge of basic office software (MS Word and MS Excel) skills of working with office equipment.
• Knowledge of English is at least upper-intermediate level.
• The ability to work in a team, attentiveness, responsibility.
• Good oral and written communication skills.

Conditions:

• Working schedule: 5/2 (office).
• Flexible start of working day (8:00-10:00)
• Modern & comfortable office close to Technopark metro station