General service administrator (G5)

Responsibilities:

Under the supervision of the Chief of Fund Administration (CFA) and National Procurement/Materials Management Officer (NPO), the incumbent is responsible for general administration tasks, as follow:

1. Making travel arrangements (ticketing, Daily Subsistence Allowance calculation, etc.) both in the mission area and abroad; reviewing and processing Official Travel Authorisations and Travel Claims submitted by the Programmes; raising Purchase Orders for travel;
2. Processing Low Value Procurement as well as placing orders under the Corporate and local Window Contracts;
3. Maintaining the Asset Management database, ensuring proper receiving, hand-over and transfer of assets; assignments, writing-off, bar-coding;
4. Acting as dispatcher for drivers. Checking and signing vehicle daily logs and reports for fuel consumption, on a monthly basis. Making entries to FleetWave and monitor the SafeFleet. Generating the reports for NPO and CFA’s review;
5. Co-ordinating the cleaning staff and monitoring the reports on household consumption. Making entries and generating the report in IRMA Inventory Module;
6. Acting as Suppliers, Customers and Banks (SCB) handler;
7. Acting as secretary of Fund Material Management Committee (FMMC) meetings;
8. Acting as focal point for customs clearance procedures: arranging and co-ordinating customs clearance of imported and exported goods. Preparing and processing required documentation, liaising with customs authorities, monitor and track shipments and resolving clearance-related
issues.
9. Assisting with other administrative duties including but not limited to assisting the NPO with maintenance of office premises.

Requirements:

Education:
- Completed secondary education, as well as specialized training in business/public administration, finance, human resources management or any other relevant field.

Experience and knowledge/skills:
- Minimum five years of relevant experience of administration, business/public administration, finance, human resources management or any other relevant field; preferably in international organizations or companies.
- Excellent communication and interpersonal skills;
- Computer skills with practical experience in Microsoft packages. Experience with ORACLE based applications is an asset;
- Willingness and ability to work with people of different nationalities, religious and cultural backgrounds while maintaining impartiality and objectivity.
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;

Languages:
- Excellent written and oral communication skills in English and Uzbek or Russian.

Remuneration Package: Monthly remuneration, subject to social security deduction, is USD 1190.00 as per the relevant OSCE salary scale.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.