HR & Admin manager

Key Responsibilities

Human Resources

• Manage recruitment process including vacancy advertisement, interviews, pre-employment and on-boarding.
• Ensure Valentis recruitment, Valentis onboarding and client policies are followed.
• Work with senior management to review and forecast personnel recruitment.
• Prepare employment contracts and maintain employee records for Valentis` employees.
• Responsible to manage HR Systems including WebHR, Dropbox and People Tray (includes rostering) for the team.
• Establish basic administrative and office management procedures, supported by Valentis head office HR team.
• Responsible for payroll, PIT, SSO and roster recording (roster set by Site Managers).
• Manage systems for electronic and non-electronic document filing and record keeping.
• HR Policy review and updates.
• Responsible for employment contracts review, extend, register at Labor office (if required).
• Ensure Valentis HR policy compliance.
• Ensure compliance with Kazakhstan labour law.
• Liaise between Clients on HR-related contract compliance related issues.
• Collect data to create remuneration strategy.
• Salary benchmarking and pay scale and remuneration packages / strategy
• Manage medical & life Insurance coverage for Locals & Expats.
• Responsible for ensuring all staff receive initial and refresher training on Valentis policies and procedures.
• Provide in-house training that related with HR function to team.
• Handle performance management system including KPI, goal setting and performance improvement, regular catch up with all departments.
• Operate performance management process for all staff.
• Initiatives for development of Valentis One Team culture.
• Implement the staff engagement activities.
• Improving digital branding to attract candidates.
• Responsible for fostering a shared Valentis culture which promotes open communication and continuous improvement.

Administration

• Coordinate all employee, visitor and subcontractor travel and accommodation arrangements, including Rest and Recreation (R&R) flights.
• Understand, manage and apply compliance with the Rostering Guidelines, Leave Entitlements Procedures.
• Manage the Maintenance Administrator to ensure accuracy of reporting and use of Asset-Tray system
• Liaise with management team to rectify any roster, leave or termination discrepancies.
• Record daily pre-start sign on/sign off timesheets and requests for leave.
• Assist with payroll queries from wages employees.
• Ensure all data entered into Site Diary is accurate, approved and meets relevant deadlines.
• Coordinate mail and courier package distribution, photocopying, opening mail and alerting team members of urgent or important matters.
• Assist with meeting minute taking for project meetings as requested.
• Attend to general incoming queries, directing them to relevant staff members where necessary.

Requirements

• Excellent communication skills
• Solutions-driven attitude with a strong sense of accountability and responsibility
• Self-starter: Display a high degree of initiative and able to work independently
• English and Kazakh language skills at high level of proficiency (written and spoken)
• Prior experience in HR Administration role (essential)
• Prior experience with a natural resources or international company (preferable)
• Always behave in a manner consistent with Valentis corporate behaviors and standards
• Strong commitment to safety, ethical behavior and an understanding of risk management
• Bachelor’s Degree
• Minimum 7-years working experience