Personal assistant to founder

Boutique interior design & contracting studio

ROLE OVERVIEW

We are seeking a hands-on, highly organized Personal Assistant to support the founder of a boutique luxury interior design studio.
This is a trusted support role, combining business administration, schedule coordination, and light personal assistance.

This is not a remote role and not a junior admin position. Candidate must be comfortable working closely with an executive and handling confidential matters.

CORE RESPONSIBILITIES
• Calendar and schedule management, reminders, and follow-ups
• Managing emails, messages, and basic correspondence
• Coordination with suppliers, consultants, and internal team
• Document organization, task tracking, and admin follow-through
• Studio support: couriers, printing, material/sample organization
• Visa renewals, licenses, and official paperwork coordination
• Booking appointments, travel logistics, airport transfers
• Expense tracking and basic admin records
• Personal and family logistics coordination, including:
• Medical appointments (adults and children)
• School coordination and extracurricular schedules
• Coordination with drivers, nannies, and household staff
• Insurance matters (family, pets, vehicles)
• Travel arrangements and airport transfers
• Arranging purchases and services when required

MUST-HAVE REQUIREMENTS (DO NOT SUBMIT WITHOUT THESE)
• Previous experience as PA / EA / Executive Assistant / Admin Coordinator
• Fluent English (spoken and written)
• Full-time, in-person availability
• Organized, discreet, calm under pressure
• Comfortable supporting both business and personal tasks

STRONG ADVANTAGES
• Experience supporting a founder, CEO, or business owner
• Spanish and/or Russian language skills
• Experience of work in Dubai (at least a year) is a big advantage

NOT SUITABLE FOR
• Candidates seeking remote or hybrid-only roles
• fresh graduates with no PA/admin experience
• Candidates unwilling to handle personal coordination tasks
• Not available IMMEDIATELY

Visa: Provided (though if candidate is currently on his visa - it is an advantage for the probation period)!
Insurance: Provided
Start: Immediate