Business manager

Temporary vacancy to substitute worker leaving for maternity leave (1 year sub contract)

Business Manager Responsibilities:

1. Accounts Receivable:

• Issue and sent out the USD invoices (QMS2.0) for all returning and new students
• Statements \ reminders should be sent home on a regular basis for the outstanding fees
• Issue credit notes when necessary upon the student’s withdrawal
• Issue invoices to cafeteria for electricity and water usage on a monthly basis;

2. Cash flow:

• Accept payments of tuition fees, CFF, etc.
• Calculate and Process refunds
• Perform and record cash count on a daily basis. Reconcile physical cash amounts with the records in the School finance program

3. Payroll:

• Calculate salaries of local employees and OVS staff on a monthly basis in accordance with the assigned levels of pay scale
• Calculate payments for activities, substitution and overtime

4. Education services contracts:

• Annual update of Education service contracts in Russian and English for Companies and Individuals: send out Education service contracts for the new academic year for all returning students at the beginning of June
• Prepare and send out the Education Contracts for all new students throughout the academic year
• Communicate the amounts to the local accountant to issue the invoice in Tenge
• Send KZT invoices out to parents\companies for processing the payment

5. Internal accounts:

• Set up an internal account for each new teacher \ family of teachers
• Enter all the scheduled payments for each teacher \ family into their internal account
• Reconcile utilities payments for teachers (under \ over $1000) and process payments of teacher’s personal expenses, etc.
• Collect the payments for utilities from OVS staff on a monthly basis
• Maintain accounts for students activities (AP testing, NHS, school excursions, Prom, Graduation, SCAIS, Spirit Committee, Tuck Shop, etc)

6. Records and filing system:

• Enter all the local bank transactions into School finance program
• Reports to QSI accountant for each bank, cash, business and internal account before the fifth of the next month
• Scan all the required audit documents for cash and bank transactions and e-mail them to QSI on a monthly basis
• File the local bank statements
• Enter all the Tuition payments and refunds in to QMS2.0
• Create Salary Exchange rate tracking tables for each OVS employee and submit a monthly report to QSI.
• Maintain the records of Capital Fund Deposits kept at school along with the letters regarding those deposits
• Print and file all the QSI reports on a monthly basis. Check QSI reports and reconcile all the records with QSI reports, making sure School finance balance match FS and INB reports
• Perform end of the month \ year safe count with the director

7. Support to the Director:

• Help the Director by Providing the Necessary Information for his budget concerns
• Keep the Director informed of the School’s Financials Situation including Delinquent Accounts Receivables, Over-Budget Spending, Overdrawn Internal Accounts, Suspicious Purchases, and Financial Issues which Violate QSI Policy.

8. Support to OVS staff:

• Open a new local bank accounts for all new hired overseas staff
• Provide Altyn Bank with all the necessary documents for employees to open individual local accounts
• Support OVS staff with Altyn bank issues/questions

9. US Embassy grants:

• Provide electronic and hard copies of the support documents for educational and security grants