Project Coordinator of an International French School / Director’s Assistant

Purpose of the Position

Planning, coordination, and oversight of the school’s strategic and operational projects (academic, infrastructure, and organizational) in compliance with the requirements of the French education system and international quality standards.

Key Responsibilities

1. School Development Project Management

• Coordination of development projects: opening and launching a kindergarten and a primary school, new grade levels and programs, campus expansion, and implementation of new educational initiatives
• Management of end-to-end launch projects for educational directions from scratch: from concept and operating model to operational go-live (licensing in cooperation with responsible specialists, staff recruitment, and launch of the educational process)
• Development of project plans: objectives, phases, timelines, resources, budgets, KPIs
• Coordination of lead generation and student enrollment projects (collaboration with marketing, admissions, and external contractors)
• Participation in the design and execution of enrollment funnels for the kindergarten and school (open days, presentations, campaigns, partnership initiatives)
• Monitoring execution of project tasks, timelines, budgets, and quality of deliverables
• Preparation of regular reports on project status, launches, and enrollment metrics for the School Director and leadership team

2. Stakeholder Coordination

• Collaboration with internal teams: administration, teaching staff, academic coordinators, HR, finance, IT
• Communication with external partners: consultants, contractors, and providers of educational and infrastructure services
• Support of cooperation with French and international institutions on project-related matters

3. Project Documentation and Reporting

• Preparation and maintenance of project documentation (plans, roadmaps, minutes, reports)
• Structuring materials for inspections, audits, visits, and accreditation processes (within the scope of projects)
• Maintenance of a project archive (digital and physical)
• Ensuring compliance with confidentiality and data protection requirements

4. Support of Academic and Educational Initiatives

• Coordination of the implementation of new curricula, methodologies, and learning formats
• Support of pilot projects (STEAM, digitalization, bilingual initiatives, etc.)
• Collection of feedback from teachers and administration, analysis of implementation results
• Preparation of analytical briefs and recommendations for scaling successful practices

5. Event Organization within Projects

• Coordination of project-related events, including:
  • pedagogical sessions and trainings
  • visits of experts, inspectors, and delegations
  • project presentations for parents and partners
• Event logistics: schedules, participants, materials, coordination and support

6. Timeline, Resource, and Risk Control

• Monitoring project risks and preparing mitigation proposals
• Control of resource utilization within the approved project budget
• Timely escalation of issues and deviations from plans to the School Director

7. Digital Tools and Project Methodologies

• Use and implementation of project management tools (Google Workspace, etc.)
• Support of a project management culture and transparent reporting
• Maintenance of project dashboards and summaries for the management team

Candidate Requirements

Education and Experience

• Higher education (project management, education, international relations, management)
• Proven experience in project coordination within educational or international organizations — mandatory
• Experience in an international school or with the French education system — an advantage

Languages

• French — C1 or higher (mandatory)
• English — B2–C1
• Russian / Kazakh — an advantage

Professional Skills

• Project planning and control skills
• Strong written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Analytical thinking and results orientation
• Confident use of digital and office tools

Personal Qualities

• High level of organization and accountability
• Proactivity and independence
• Flexibility and adaptability in an international environment
• Diplomacy and ability to work across cultures
• Stress resilience and attention to detail

Reporting and Interaction

• Reports to: School Director
• Works closely with: academic coordinators, teachers, administrative services, external partners, international organizations