Administrative Specialist

• Awareness and adherence to ILF IMS

• Awareness and adherence to ILF Values

• Conduct activities and tasks in strict adherence for follow up audits
• Follow health and safety requirements, rules and regulations, labor discipline, rules of Employee Handbook
• Provide administrative assistance to support activities of the Company
• Assist Managing Director, Project Managers and Line Managers upon their requests
• Book air/train tickets reservations in and outside Kazakhstan when requested
• Book hotel reservations in and outside Kazakhstan when requested
• Accomplish tasks as per various assignments from HR and Admin / Project Services / IT / Busi-ness Development / Finance and Accounting departments
• Control for keeping all documentation and register in company database in time
• Prepare bid documents and evaluations for purchasing for Management approval
• Prepare different actions by using PC for gathering data, data treatment and submission of infor-mation for Management decision
• Classify materials according to the approved nomenclature

• Upload all requests in SharePoint for payments
• Keep good housekeeping in the office
• Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office / de-partment location.
• Prepares Contracts with Landlords
• Continuously work with renters’ representatives (for the foreign personnel) on settling issues re-garding terms of residence, deal with maintenance problems, claims concerning the level of ser-vice and consider relevant proposals Provide the necessary assistance to company employees.
• Manage and perform office administrative work, coordinate maintenance work in the office and res-idential buildings of the company.

• Work with suppliers in providing office with office furniture, stationary, water supply, food and etc.
• Take part in arranging and conducting conferences, exhibitions and company events.
• Constantly improve professional skills

• Experience: Min 3 years in Administrative support function
  Education: Min Bachelor degree
  Language skills: English and Russian are mandatory. Kazakh is advantageous.

• Almaty, 5/2