Business & Personal Assistant

I’m looking for a reliable and organized business and personal assistant to help manage business and personal tasks.

The main focus of this role is research, communication, coordination, and problem-solving, primarily for projects and tasks related to the U.S. market.

The goal of this role is to help the founder save time by finding solutions, organizing tasks, and communicating with people and companies efficiently.

This role is perfect for someone who enjoys solving problems, finding contacts quickly, and getting things done.

Responsibilities

Most tasks involve research, communication, and organization.

Business tasks

• researching companies and contacts in the U.S.

• communicating and scheduling meetings

• business research (tax, services, contractors, tools)

• finding vendors and service providers

• booking studios, services, and venues

• organizing travel, flights, and accommodation

• assisting with events and meetings

Personal tasks

• organizing personal travel

• ordering flowers, gifts, and deliveries

• finding services and providers

• managing small personal tasks and payments

• helping solve day-to-day logistical tasks

Requirements

• experience working as an assistant, coordinator, or administrator

• fluent Russian and English

• strong research and problem-solving skills

• highly organized and responsible

• ability to manage multiple tasks

• ability to work independently and find solutions

Work format

• remote work

• main working hours aligned with Miami / New York time

• typical schedule: 10:00 – 18:00 Miami time

• some flexibility is possible

Occasionally, some tasks may appear outside regular working hours, including evenings or weekends. This is not frequent, but flexibility in such situations is important.

Compensation

$1000 per month

To apply

Please answer the following questions briefly and clearly.

1. Tell us briefly about your experience working as an assistant. What types of tasks did you usually handle?

2. What is your English level? Where did you learn English and how do you use it in your work?

3. Describe the most complex organizational task you handled in your previous work.

What was the situation, what exactly did you do, how many people were involved, and what was the result?

4. What was the biggest mistake you made while working as an assistant?

What happened and what did you learn from it?

5. Tell us about a situation when you received a very unclear task from your manager.

How did you approach it and how did you solve it?

6. Where are you currently located and can you work aligned with Miami time?

Please keep your answers short and structured.