Office Manager

"LVMH-Perfumes & Cosmetics Kazakhstan" is a division of the French multinational luxury goods concern LVMH (Louis Vuitton Moet Hennessy). Our brands are such historic Houses such as Parfums Christian Dior, Parfums Givenchy and Guerlain, Kenzo, Loewe.

The company operates on the market of luxury cosmetics since 1998 and currently we are proud to occupy the leading positions on the market. Our mission is «All are driven by the same values: a quest for excellence, creativity, innovation and perfect mastery of their image».

Job responsibilities:

• Ensuring office life activity: purchase of office supplies, IT equipment, flowers, expendable materials, food, water and other products. Organization of receiving and controlling of inventory items;
• Ensures of control and safety over the proper condition the office equipment, communications. Maintaining order in the office;
• Preparation of IT equipment for new employees;
• Assistance in coordinating of organizational moments in corporate events if needed;
• Preparation and entering into the accounting system of purchase orders in the area of responsibility (including tickets and hotels for all employees);
• Registration and controlling of contracts including entering in Idocs. Preparation of references about execution of contracts in the area of responsibility;
• Registration and entering into the accounting system new suppliers. Maintain a database of suppliers ;
• Working with primary accounting documents: control of the accuracy and timeliness of preparation before transfer to accounting;
• Сontrolling payments of invoices to suppliers in area of responsibility including tickets and hotels;
• Performing inventory of office equipment;
• Support and assist employees in resolving problems related to the Сompany's activities;
• Archiving documents for Accounting department;
• Сompliance with the rules and norms of business communication, official subordination, correct and friendly style of communication with colleagues and guests;
• Other duties on the request of the administration related to the Сompany's activities.