Personal Assistant

About the Company
We create mobile apps that make life smoother - whether you’re capturing ideas, organizing your day or tuning your guitar. Our productivity and utility products are trusted by users worldwide.

About the Role
We’re looking for a Personal Assistant who can keep pace with us, take ownership of tasks and build structure around them.

What you’ll do:

• Manage CEO’s calendar and tasks (priorities, deadlines, reminders).

• Prepare meetings: agenda, documents, follow-ups.

• Organize business trips (visas, travel, accommodation).

• Help organize internal and external events (e.g. team events in Cyprus).

• Collect, analyze, and structure information.

• Track and pay for services, subscriptions and invoices.

• Prepare short reports and presentations.

• Handle small but important team tasks (equipment, access, accounts, etc.).

What success looks like:

After 3 months:

• Tasks are completed consistently and on time.

• A reliable system is in place - calendar, reminders, automation.

• The CEO has more time and focus for strategic work.

• Team requests are handled quickly and smoothly.

After 12 months:

• You’ve become a reliable, independent partner in operations.

• You know how to break down tasks, own outcomes, and work through clear processes.

• Your work brings stability and clarity to the entire operating system.
  

Your skills (Hard skills):

• Fluent in both Russian and English - written and spoken.

• Confident with Excel / Google Sheets (formulas, pivots, charts).

• Experience organizing full business trips.

• Digital-savvy: Google Workspace, task managers, etc.

• Know productivity systems like GTD, Time Blocking, etc.

• Bonus: knowledge of Greek (not required, just a nice-to-have).

Your mindset (Soft skills):

• Highly organized, proactive, and responsible.

• Can handle complex and unusual tasks.

• Able to start from scratch, even without a “ready-made” process.

• Very strong attention to detail.

• Thinks ahead, acts without reminders.

Work format & expectations:

• We work flexibly and with trust. But pace can be fast - some tasks appear suddenly and require quick action.

• We expect a high level of involvement and availability, especially during CEO’s working hours (EET / Cyprus time).

• Sometimes we may need to connect outside the regular schedule - and it’s important that this feels okay for your lifestyle.

• In return, you’ll get the same from us: flexibility, personal space, fair load, and time off when you need it.

• Deep involvement in the company’s core rhythm and focus.

• Real tasks, not just to-do lists - your input matters.

• Paid vacation and sick leave.

• +5 extra paid Days Off for rest or reset.

• Clear, human communication - no bureaucracy.

We’re not just looking for a “helper” - we’re looking for a partner we can rely on.
If this sounds like you, we’d love to connect.

Apply now and join the journey!