Office manager

About Us:

Work with our international IT team in a role that combines clear structure, stability, and supportive colleagues. We are looking for a caring Office Manager to be the cornerstone of our operations and culture in Armenia. You will be the go-to person ensuring our office runs seamlessly and our team feels supported and valued.

Location: Yerevan, Armenia

Key Responsibilities:

• Office Operations & Facilities Management:

• Ensure daily office operations run smoothly: supplies, equipment, consumables ordering and stock control.

• Maintain office environment, furniture, plants and basic equipment servicing.

• Liaise with business-center staff on security, parking and workplace comfort.

• Coordinate third-party vendors (cleaning, security, repairs, catering) and manage SLA requests.

• Administrative & Financial Support:

• Maintain monthly office expenses budget, process invoices and expense claims in coordination with accounting.

• Manage office documentation and filing (physical and electronic).

• Coordinate with lawyers and accountants for requests and document exchange.

• Support system administrators with physical security (badge access, asset security).

• Provide general support to the management team on ad-hoc projects and initiatives.

• People & Communication:

• Support onboarding/offboarding (equipment issuance, workspace setup, access provisioning).

• Greet visitors, organize meetings and manage meeting rooms.

• Handle incoming calls, mail and correspondence.

• Keep the team informed about important news and office events.

• Events & culture

• Assist PR Team in organizing local (Armenian) and online corporate events.

• Support initiatives that strengthen corporate culture.

• Foster a culture of open and transparent communication.

Requirements:

• Proven experience in office management, administration, or similar roles.

• Exceptional organizational skills.

• Strong attention to detail and a precise approach to documentation.

• Proficient with Microsoft Office (Excel, Word); comfortable operating printers/scanners and basic office tech.

• Excellent communication and collaborative attitude.

• Strong time management and organizational skills, ability to handle multiple priorities and multitask in a fast-paced environment.

• Language Skills:

• Armenian: Native/Fluent

• English: Professional working proficiency (B2+)

• Russian: Professional working proficiency (B2+)

Nice to have:

• Experience working in office administration, preferably in IT or in a small company.

• Experience with design tools like Canva for creating internal communications.

• Familiarity with the Armenian national e-invoicing and tax reporting systems.

• Understanding the importance of building and maintaining a positive corporate culture.

We offer:

• Official employment fully compliant with the Labor Code of the Republic of Armenia.

• A culture of recognition with a monthly reward system.

• A modern, brand-new office in a prime central Yerevan location, complete with a relaxation area.

• Flexible working hours.

• A supportive, friendly, and collaborative international team with strong leadership.

• A calm and stable work environment with a well-established corporate culture.

• Complex areas are already well documented and supported with internal guidelines, ensuring an easier start and smoother day-to-day work.