Travel and Transport Coordinator

UCA Background:

The University of Central Asia (UCA) was founded in 2000 as a private, not for profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognised standard of higher education, and enabling the peoples of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network. For more information: www.ucentralasia.org

Summary of the Position and Key Responsibilities:

The position is responsible for supervision, coordinates and arranges of all facets of ground transportation operation and provides resource information for our diverse residential community, while providing a welcoming area for residents and guests in Naryn Campus.

Main Duties and Responsibilities:

• Solicit and obtain transportation needs from staff. Analyze and determine the most cost effective/efficient mode of transportation according to the UCA policies;
• Make reservations (cars, vans, charter buses, shuttle services) and provide continuous follow up';
• Investigate and resolve problems; negotiate reduced charges/credits and rates for transportation services;
• Supervise, review and facilitate all transportation payments via check request, purchase order;
• Supervise the work of the drivers;
• Advise campus community about transport options/issues and driver availability;
• Monitor all transportation activities and follow up with travelers and service providers to ensure needs are met;
• Follow up payment procedures and requisition process on SAP system;
• Replace by performing administrative and other duties in the absence of Administration team for campus operation during vacations;
• Make Travel Requests on SAP for drivers;
• Assists in the arrangements and organizational affairs for campus visits;
• Make reservations (hotels, guest house and campus apartments) for short term UCA visitors.

Required Qualifications and Experience:

• A minimum of Bachelor’s degree
• At least 2 years of relevant or similar experience related work experience in a similar position or an equivalent combination thereof;
• Fluent oral and written English and local used language;
• Knowledge record-keeping requirements;
• Knowledge of MS Office software programs;
• The ability to operate electronic, photocopier or other standard office machines, perform routine alpha-numeric filing tasks, and perform basic recordkeeping and tabulation tasks;
• Organizational skills, attention to detail and high accuracy;
• Proven strong communication and negotiation skills, and client orientation, good listening skills;
• The ability to work cooperatively with co-workers, supervisors and with on and off campus contacts;
• The ability to demonstrate a high degree of motivation, tact and diplomacy; use independent judgment and priority setting; good listening and interpersonal skills;
• Must be able to focus on multiple tasks, deadlines and exercising initiative in organizing and completing assignments independently;
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

How to Apply:

Please submit your application (cover letter, CV and contact information of three references) by 18 July 2025.

Applications will be reviewed when received. Early applications are strongly encouraged.

Only shortlisted candidates will be contacted.

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