Assistant Registrar

About Us: 

Coventry University, founded in 1843, is a forward-looking, modern institution with a proud tradition of providing high-quality education. Students benefit from state-of-the-art equipment and facilities across various academic disciplines, including business, computing, health, design, engineering, and performing arts. Coventry University has been described by Times Higher Education as “one of the most innovative modern universities, bold in its vision of the 21st-century student experience”.

Job Purpose:

The Assistant Registrar plays a vital role in maintaining the accuracy, integrity, and efficiency of all Registry operations, including student records management, registration, enrolment certification, timetabling, and compliance with university policies. In addition, the Assistant Registrar contributes to delivering student academic support services and acts as the Registrar’s delegate when needed, ensuring uninterrupted service and operational continuity.

Key Responsibilities

1. Registry Operations

• Maintain accurate student records in compliance with data protection regulations.

• Oversee student registration, module enrolment, and monitor academic progression.

• Prepare and issue official documents such as enrolment certificates and transcripts.

• Coordinate academic timetables and manage teaching space allocations.

• Generate reports on enrolment, progression, and graduation for planning and compliance.

• Act as Secretary for key academic committees, including Extenuating Circumstances and Student Discipline.

• Manage academic room bookings and maintain the online booking system.

• Serve as point of contact for student and faculty queries related to registry functions.

• Support audits and accreditation processes with accurate data and reporting.

• Contribute to reviewing and improving registry policies and procedures.

• Provide translation of official documents and committee materials when needed.

• Organise student and faculty meetings, ensuring proper documentation and follow-up.

2. Academic Support

• Coordinate tutoring, mentoring, and academic coaching sessions.

• Maintain the Academic Support webpage and assist in preparing learning resources.

• Guide students on academic support services and procedures.

• Monitor engagement with support services and assist in reporting outcomes.

• Promote academic support services via communications and events.

• Collaborate with the Head of Academic Support to align services with student needs.

3. Registrar Delegation

• Act as Registrar during periods of absence, ensuring smooth operation and decision-making continuity.

Qualifications Required:

• Bachelor’s degree in Education, Higher Education Administration, or a related field (Master’s preferred).
• Minimum 2–3 years’ experience in registry operations or student records management within a recognized higher education institution.
• Strong knowledge of academic policies, registration, enrolment processes, and data protection requirements.
• Proven ability to manage sensitive information with professionalism and confidentiality.
• Excellent organizational and problem-solving skills.
• Strong communication and interpersonal abilities.
• Proficiency in student information systems, learning management systems (LMS), and Microsoft Office tools.

Preferred:

• Master’s degree in a relevant field.
• Experience supporting institutional audits and quality assurance.
• Familiarity with student support and academic advising best practices.
• Data analysis and reporting skills.
• Multilingual proficiency in document translation and student communications.

Why Join Us?

• Work in a dynamic international setting with a mission-driven team.

• Be part of building a university from the ground up.

• Grow your career in a collaborative and innovation-friendly environment.

• Competitive salary and benefits.

Ready to shape the future of education? We look forward to hearing from you!