Recruitment Operations Coordinator

We're hiring a Talent Acquisition Coordinator to join the TA team and own the operational engine behind our recruitment process. This is not a sourcing role — it's a coordination and ops role. You'll be the person who makes sure nothing falls through the cracks: offer letters go out on time, ATS data is clean, onboarding is smooth, and the team has the admin firepower to focus on hiring.

What you'll own:

• ATS health — monitoring pipelines in Recruitee, flagging gaps and missing info (not fixing it yourself — but making sure it gets done)
• Offer & onboarding ops — preparing offer letters, coordinating onboarding forms, keeping pre-start requirements on track
• Referral tracking — monitoring submissions, keeping logs current, flagging status changes to the right people
• Job postings — publishing and maintaining open roles across our website
• GDPR compliance — managing candidate data, consent, retention, and deletion requests
• Knowledge base — owning our TA documentation in Slite so SOPs and templates are always current and findable
• Recruiter support — ad hoc help across active projects, reporting, team materials
  
  What we're looking for:
• 1–3 years of experience in a TA coordination, HR admin, or operations role
• Experience working with an ATS (Recruitee, Greenhouse, Lever, or similar)
• Strong attention to detail — you notice when something's missing or off
• Organised and process-minded: you build systems, not workarounds
• Experience working with tools like Slite, Notion, or similar knowledge base platforms
• Fluent English (C1)
• Comfortable working in a fast-paced, remote-first team
  
  Nice-to-have
• Familiarity with GDPR and data privacy requirements in a recruitment context
  
  Conditions:
• USD-based salary that values your expertise.
• Flexible remote work or our office in Belgrade, Serbia — your choice
• 31 days of paid time off — 21 days annual leave + 10 days sick leave
• KPI-based bonuses tied to your results
• Team offsites where we actually meet in person
• Growth-focused environment with access to learning resources and clear pathways for advancement
• A culture of trust — no micromanagement, we focus on results