Executive Business Assistant / Practice Coordinator, Central Eurasia

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 11,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Role

Alvarez and Marsal in Central Eurasia is seeking an experienced Executive Business Assistant / Practice Coordinator to join one of our offices Tashkent or Almaty. The role sits at the crossroads of executive support, management coordination, administrative services, and team-wide activities. We are looking for someone who remains calm, on top of their workload, and always enjoys working in a team environment. The role is intended to ensure structure, clarity, and discipline across the working environment: calendar management, meetings, travel, minutes, follow-ups, contacts, document archiving, and basic personal administrative support.

In addition, the role will support the broader team - not as an individual assistant to employees, but with a focus on overall processes, team activities, and urgent organisational tasks initiated by leadership.

This is not a straightforward 9-6 role and you must be versatile and willing to be flexible. The role requires someone who is proactive, extremely personable, friendly and confident. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team’s needs and understanding the importance of building relationships. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.

How you will contribute

This role encompasses three key areas of responsibility, effectively combining the duties of three roles:

Executive Support:

• Provide comprehensive support to the leadership, including: travel arrangements, calendar management, timesheet submissions, event organization and participation in conferences
• Meeting preparation: participants, agenda, materials, prior agreements
• Handle any business-related tasks required by the leadership team to ensure smooth day-to-day operations
• Managing daily schedule flow and logistics
• Maintaining key contacts database, important dates, congratulations, and gifts
• Basic personal administrative support: invoices, insurance, cars, property, family travel, restaurants

Management coordination

• Preparing meeting minutes and executive summaries; working with meeting transcripts
• Using modern tools, including AI, to prepare summaries, minutes, and draft follow-up communications
• Maintaining logs of decisions, open items, and action points
• Following up with owners on tasks and deadlines
• Maintaining structured archives of meetings, materials, documents, and correspondence

Practice & team-wide support

• Organising events initiated by leadership: strategy sessions, internal meetings, team dinners, offsites
• Coordinating participants, venues, logistics, materials, and timelines
• Maintaining structure and documentation for such initiatives
• Supporting urgent administrative and operational tasks linked to projects and the team

Important: this role does not include managing calendars of team members, organising their recurring meetings, or providing ongoing individual administrative support to employees.

Ideal Background

• Experience as an Executive Assistant supporting a Partner, Managing Director, or CEO
• Experience as a Practice Coordinator within a consulting, legal, or investment firm
• Experience as a Business Assistant in an international professional environment

Key Qualities

• Highly organised with strong attention to detail
• Independent, proactive, and resourceful
• High energy level and strong work ethic
• Ability to solve non-standard and complex tasks efficiently
• Positive and resilient attitude under pressure
• Strong written communication skills
• Ability to manage multiple workstreams simultaneously
• Mature, reliable, and tactful in communication
• Ability to handle highly confidential information with discretion
• Strong balance between service orientation and independent thinking

Mandatory Requirements

• Fluent English, both written and spoken
• Excellent Russian language skills
• Prior experience supporting senior executives
• Experience coordinating complex travel arrangements and meetings
• Strong ability to manage calendars, documents, task lists, and contacts
• Strong digital literacy and confidence with modern productivity tools
• Willingness and ability to use AI tools in day-to-day work
• High level of professionalism and confidentiality

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.