Business Assistant to CEO

Core Responsibilities

Executive Support: Manage the CEO’s global schedule, travel logistics (visas/itineraries), and bilingual communications (EN/RU).

Strategic Coordination: Prioritize tasks, monitor KPIs, and prepare analytical reports/presentations for decision-making.

Operations & Compliance: Handle US business/contractor licensing, insurance (COIs/endorsements), and fleet management.

Project & Stakeholder Management: Liaison with partners and direct reports, track project progress and ensure deadline compliance.

Research & Advisory: Conduct market research, identify process improvements, and act as a bridge between stakeholders.

Ad-hoc Support: Maintain document files and handle high-level personal arrangements/errands with total confidentiality.

Requirements

Experience: 2+ years as an EA or Business Assistant, US-market experience is a major plus.

Education: Degree in Law, International Business, or related fields.

Skills: Fluent English (C1) and Russian, proficient in Google Workspace, MS Office, and AI tools.

Competencies: Independent decision-making, strong grasp of business ops/finance, and elite organizational skills.

Personal Qualities

Proactive & High-Energy: A self-starter who anticipates needs and stays motivated.

Strategic Fixer: Analytical mindset focused on problem-solving and detail.

Resilient: Calm and adaptable in high-pressure, fast-paced environments.

Principled: High level of loyalty, ethics, and professional discretion.

Benefits

Woking schedule according to New York time zone (not flexible) (8:30-5pm)

Fully remote work (you can be located anywhere in the world)

Competitive compensation package (will be discussed with successful candidates)

Opportunity to work directly with the CEO and top management.

Exposure to US market business operations and strategic projects.

Dynamic environment with opportunities for professional growth.