Family assistant/Executive PA

FAMILY ASSISTANT/EXECUTIVE PA (Ассистент семьи/Личный помощник)

Job location: Moscow + Dubai + Monaco

Family: 2 adults + 4 children

Terms:

• Schedule: 5/2, live-out

• Salary - negotiable

• Contract

• Accommodation, tickets, visa, meals - will be provided in trips

Requirements:

• Russian-English speaking candidate

• Working experience as Family Assistant/PA in high profile families from 5 years is must.

• Readiness for a large volume of business travel

• Interacting with PA and domestic staff in different countries, as well as with junior assistants reporting to the family assistant

• References

Duties:

• Concierge services (booking, shopping and so on)

• Personal errands

• Travel Management:

  • Planing and organizing travel itineraries, including flights, hotel reservations, car rentals, and activities for family members and accompanying personnel.

  • Ensuring that travel arrangements align with budgetary constraints and family preferences.

  • Managing all logistical aspects of travel including transportation to and from airports, hotels and activities.

  • Providing detailed travel schedules, directions and instructions to family members.

  • Coordinating luggage handling, packing and shipping services as necessary.

• Staff Management:

  • Supervising household staff including housekeepers, drivers, chefs and other domestic employees.

  • Creating work schedules, assign tasks and ensure that staff members adhere to high standards of performance and professionalism.

• Household Operations:

  • Developing and implementing household policies, procedures and guidelines to ensure efficient operation and organization.

  • Coordinating and overseeing household activities, including cleaning, laundry, meal preparation, grocery shopping, and other domestic tasks.

• Finance Management:

• Managing household budgets, expenses, and financial records, including payroll for household staff.

• Optimizing processes for decreasing a household expense, initiates cost efficiency and savings.

• Developing and managing travel budgets in collaboration with family members.

• Track expenses, reconcile receipts, and provide regular budget updates

• Event Planning and Coordination:

  • Plan and coordinate special events, gatherings and parties hosted at the residence including menu planning, guest invitations and event logistics.