Executive Assistant

We're searching for Executive assistant (senior level) for medtech startup based in USA time zone.

This is a force-multiplier role — designed to dramatically increase the effectiveness, focus, and operating bandwidth of the CEO.

You will sit at the center of the company’s operating system: managing priorities, shaping information flow, anticipating problems before they surface, and ensuring decisions translate into action. This is a high-trust, high-judgment role for someone who thrives in fast-moving, ambiguous environments and takes pride in quiet excellence.

If you are energized by responsibility, discretion, and proximity to real decision-making at the frontier of technology, this role will stretch and reward you.

Key Responsibilities:

You will own the operational rhythm of the CEO’s day-to-day and long-term effectiveness, including:

• Owning the CEO’s calendar and scheduling strategy — proactively prioritizing, sequencing, and protecting time to ensure focus on the highest-impact work

• Managing complex domestic and international travel, logistics, and coordination with precision and foresight

• Preparing briefings, agendas, background materials, notes, and follow-ups so meetings are decisive and outcomes are executed

• Acting as a trusted coordination point between the CEO and internal teams, board members, investors, and external partners

• Managing select purchasing and logistics for the CEO, office operations, and special events or team initiatives, ensuring speed, quality, and sound judgment

• Anticipating needs, identifying risks or gaps, and resolving issues independently before they escalate

• Handling highly sensitive and confidential information with sound judgment and absolute discretion

• Supporting select CEO-led meetings, offsites, and events as required

• Taking on ad hoc requests and special projects that directly increase CEO leverage and company velocity

What we are searching for:

• Advanced calendar and time-management expertise, with proven ability to prioritize across competing internal and external demands

• Exceptional written and verbal communication skills, with the credibility to interact directly with executives, investors, board members, and partners

• Strong judgment, discretion, and the ability to operate with minimal guidance in high-trust environments

• A proactive, systems-oriented mindset—you anticipate problems and solve them before they surface

• The ability to thrive in fast-paced, high-pressure, and frequently changing environments

• Experience in early-stage startups or similarly dynamic settings (a strong plus)

• Fluency with modern tools (Google Workspace, Slack, etc.)

• Bachelor’s degree or equivalent practical experience

• Fluent written and spoken Russian