Office Manager/Team Assistant (Receptionist)

GP Solutions is looking for an Office Manager/Personal Assistant.

Working place: Reception, Address. 16b, Rakovskaya Str, Minsk.

Working hours: from 9 AM till 6 PM;

Candidate's location: Minsk.

Responsibilities:

• Office management tasks:

  • search of necessary information;

  • search for contractors both in Belarus and abroad, communicating with them;

  • office supplies management (stationery, household goods, groceries, water), organization of daily orders’ delivery;

  • work with external and internal phonecalls and correspondence;

  • maintaining office comfort (watering plants, ensuring the kitchen is stocked with necessary items, etc.).

• Top management and staff assistance on different matters.

• Assisting HR/PR departments with the benefits program and other activities.

• Assisting with employee benefits (sport, medical insurance, English lessons, etc.) to financial department.

• Business trips organization:

  • selecting and booking flights/ trains/ buses and hotels;

  • supporting employees during business trips;

  • working out an itinerary based on the schedule of meetings;

  • preparing documents for visa applications;

  • consulting on visa issues.

Requirements:

• 1 year+ of experience as a Travel Agent or a Personal Assistant or an Office Manager;

• upper-intermediate English level (German or Polish will be a plus;);

• experience of traveling and business trips organization to different countries;

• proficiency in Excel and Word + Google (Forms, Drive, Sheets);

• excellent communication and time-management skills;

• experience of using AI tools will be a plus;

• pro-active approach, stress resistance;

• ability to work on several tasks simultaneously.

Hiring process includes:

• Test Task (online).

• HR Interview (online).

• Manager Interview (offline).

• Job offer.

GP Solutions might just be the place for you.

Join us!