Junior Assistant

About Us: 

Coventry University, founded in 1843, is a forward-looking, modern institution with a proud tradition of providing high-quality education. Students benefit from state-of-the-art equipment and facilities across various academic disciplines, including business, computing, health, design, engineering, and performing arts. Coventry University has been described by Times Higher Education as “one of the most innovative modern universities, bold in its vision of the 21st-century student experience”.

Position Overview: 

Junior Assistant provides essential administrative and clerical support to the Office of the Vice Chancellor - President, assisting the Executive Assistant (EA) in the smooth coordination of daily operations and ensuring a professional and welcoming environment for visitors and stakeholders.

Main Duties and Responsibilities

• Provide administrative support to the Vice Chancellor’s office, including calendar management, scheduling, and travel arrangements.

• Assist in meetings: prepare agendas, materials, and minutes; coordinate logistics.

• Welcome and liaise with visitors, staff, and guests in a professional manner.

• Support event organisation, including materials, setup, and logistics.

• Draft, format, and process basic correspondence and documentation.

• Manage task tracking, document handling, and filing in line with internal standards.

• Coordinate with the Executive Assistant and other departments to ensure smooth office operations.

• Monitor the Vice Chancellor’s schedule, flagging potential conflicts and ensuring prioritisation of key tasks.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field (completed or in progress).

• Experience in administrative, clerical, or customer-facing roles (preferred).

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Strong organisational and time-management skills with attention to detail.

• Excellent verbal and written communication skills.

• Professional and friendly demeanour with discretion in handling confidential information.

• Fluency in Russian and/or Kazakh; working knowledge of English required.

Competencies & Attributes

• Proactive, responsible, and adaptable with a willingness to learn.

• Strong interpersonal and teamwork skills with a service-oriented approach.

• Ability to prioritise tasks, follow instructions, and meet deadlines.

• Inclusive, respectful, and professional communication style.

• Commitment to integrity, cooperation, and the values of the university.

• Fluency in English is required; Kazakh and/or Russian is an advantage.

Why Join Us?

Coventry University Kazakhstan offers a unique opportunity to shape the digital foundations of a modern international campus. Join a mission-driven institution committed to innovation, student success, and global excellence in higher education.