Real estate office admin

Office Administrator – Luxury Real Estate Agency (Dubai, Emaar Business Park)

We are a boutique luxury real estate agency with 30 years of international experience (Moscow / Dubai).

To support our Dubai office, we are looking for a Filipina Administrator with excellent organizational skills and knowledge of the UAE real estate market.

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Key Responsibilities

Office & Administrative Support

• Handling inbound calls and client inquiries, registering leads into CRM (AmoCRM).

• Preparing contracts, addendums, powers of attorney, and supporting deal documents.

• Coordinating viewings, assisting agents with logistics, preparing property brochures and presentations.

• Office reception: welcoming clients, partners, and developers.

CRM & Transaction Support

• Creating and updating client and property records in CRM.

• Tracking lead progression through the pipeline.

• Preparing weekly CRM-based performance reports for management.

Compliance & Dubai Real Estate Market Procedures

• Full knowledge of RERA rules and real estate compliance.

• Obtaining and renewing Trakheesi permits for property listings.

• Coordinating with developers, DLD, and trustee offices when required.

• Assisting in drafting NOCs, Ejari, and other supporting documents.

Digital Marketing & Property Listings

• Daily posting and refreshing of listings on Property Finder, Bayut, Dubizzle.

• Maintaining property ads in top ranking without additional bidding budget.

• Uploading professional photos, videos, and descriptions to portals.

• Coordinating with photographers/videographers and ensuring timely upload.

• Managing simple digital campaigns (Telegram Ads, Google/Yandex basics).

Partner & Client Coordination

• Managing partner database and assisting with cooperation agreements.

• Sending weekly updates and new offers to partners.

• Coordinating presentations and arranging our agents to speak at partner events.

HR & Office Coordination

• Posting vacancies, assisting with candidate screening and interviews.

• Preparing internal policies, job descriptions, and staff regulations.

• Monitoring agent discipline and adherence to office standards.

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Requirements

• Minimum 1 year experience in real estate / office admin / brokerage.

• Knowledge of RERA rules and experience with Trakheesi permits.

• Strong experience with Property Finder, Bayut, Dubizzle listings.

• Good command of CRM systems (AmoCRM preferred).

• Digital literacy: Canva, CapCut, MS Office, WhatsApp/Telegram broadcasting.

• Excellent communication and organizational skills.

• Fluent English (written & spoken).

• Tagalog – advantage for team coordination.

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Compensation

• Base salary: AED 5,000 – 7,000 (depending on experience).

• KPI bonuses: up to AED 2,500 monthly for:

• maintaining ads in top ranking on portals;

• correct and timely Trakheesi permits;

• smooth CRM reporting with no “lost” leads;

• weekly partner communication and new leads from partners.

Total package: up to AED 9,500 / month.

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Location & Conditions

• Office-based role: Emaar Business Park, Dubai.

• 5-day working week (Monday–Friday), office hours; remote support on weekends (if needed)

• Long-term career growth in luxury real estate – opportunity to advance to Managing Partner or Operations Officer.